Executive Manager – Hr Operations

The Executive Manager – HR Operations will have responsibilities that will include, but not be limited to the following:

• Provide comprehensive HR support and execute various HR functions within the organization
  
• Ensure smooth onboarding and off-boarding processes, maintain accurate employee records, manage payroll, and coordinate various HR activities
  
• Actively engage in campus recruitment and other HR initiatives.
  

The key responsibilities include:

• On-boarding and Off-boarding:
  • Update trackers including Induction tracker, Staff Contact List, and Recruitment Tracker. Initiate candidate onboarding on ZOHO and release post-joining communication
    
  • Coordinate with stakeholders for pre-joining and onboarding activities
    
  • Assist in staff exit processes, including resignation acceptance letters, no dues clearance, and relieving letters.
    
• Employee File Management:
  • Maintain accurate and up-to-date employee records
    
  • Prepare confirmation letters and manage probation completion processes
    
  • Handle employee leave management, including assigning leaves and updating leave records.
    
• Recruitment and Campus Engagements:
  • Support campus recruitment efforts for interns and full-time positions
    
  • Assist in recruitment activities, including candidate experience, employment verification, and reference checks
    
  • Participate in campus engagements and events to promote the organization’s brand.
    
• HRIS and Reports:
  • Generate monthly HRIS and LMS reports
    
  • Ensure timely and accurate input of payroll data to the finance team.
    
• Contract management:
  • Assist in drafting different contracts globally distributed to: a) Staff members, b) Consultants, and c) Vendors
    
  • Gather necessary information for contract creation, such as permanent/correspondence address, banking particulars, etc.
    
  • Maintain a record of contract renewals and addendum
    
  • Monitor supplementary requirements for Expat recruitment or contract extension
    
  • Incorporate management-approved revisions to the contract periodically.
    
• HR Dashboards:
  • Compile quarterly and annual dashboards focusing on providing HR and organizational insights
    
  • Create dashboards aligned with organizational needs and forward-thinking considerations
    
• Insurance and Compliance:
  • Update staff details in the health and life insurance database. Monitor and flag expiring insurance policies
    
  • Ensure compliance with relevant HR regulations and policies.
    
• Miscellaneous Tasks:
  • Handle ad hoc requests from staff related to travel arrangements, claims, etc.
    
  • Maintain staff database and ensure compliance with data protection regulations
    
  • Manage vendor relationships and assist in other HR-related tasks as required
    
  • Consolidate data for payroll and share it with 100% accuracy within defined timelines
    
  • Participate in regular calls with the Automation SPOC on evolving the current process as and when required
    
  • Ensure smooth communication with stakeholders on various processes and HR policies
    
  • Assist in the preparation of biannual increment and promotion cycles