Hr Administrative Assistant

Company Description

Doka is a world leader in providing innovative formwork solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With more than 160 sales points and logistical facilities in over 60 countries, Doka has a high-performing distribution network for advice, customer service and technical support while ensuring equipment is provided swiftly – no matter how big the project. Based from its headquarters in Amstetten, Austria, Doka employs 6,800 people worldwide and is a company of the Umdasch Group, which has stood for reliability, experience and trustworthiness for more than 150 years.

Recognised as one of the fastest growing countries in every sense of the word, India is one of the most culturally rich nations on the Asian continent. With a population of 22 million in Mumbai alone, there is an unmistakable vibrance about the city that earns its name, the ‘City that never sleeps.’ Since its establishment, Doka India has also kept busy working on a broad range of construction projects ranging from high-rises in Mumbai through to highway development in Gujarat to factory construction in Chennai.

Headquartered in Navi Mumbai, the world’s largest planned city and operating as a base for the company’s official channel partners in the region for both Sri Lanka and Nepal, Doka India is currently looking to recruit a career driven professional to join its versatile team and support the company’s ongoing national expansion. The suitable candidate will be a qualified, natural team player who can add significant value to this highly dynamic team.

Job Description

Doka India is looking for an HR Administrative Assistant who is well organized, has a positive attitude, and loves getting things done. This role is a sole contributor, responsible for supporting overall Admin, Facility management and HR & IT activities. If you are driven and enjoy being in a fast-paced environment, this is a great opportunity for you:

Your specific responsibilities are:

Human Resources:

• Support in recruitment and onboarding processes.
• Assist in organizing employee engagement activities, meetings, and training sessions.
• Maintain employee records.

Administrative Support:

• Manage office supplies and handle day-to-day administrative tasks.
• To handle travel desk efficiently and cost effectively.
• Track and renew life insurance policies, AMCs, follow up on services, and manage vendor relationships.
• Ensuring the upkeep of the entire office facilities.​

IT Coordination:

• Liaison between employees and MEAAP IT for technical issue resolution.
• Assist in implementing and maintaining IT systems.
• Coordinate with procurement and vendors for IT needs.
• Manage accurate records of IT assets.
• Any other duties assigned by the management.

Qualifications

You apply for this job, if; 

• You have experience as an Administrative Assistant and in office management.
• You hold a bachelor's degree in commerce & HR related courses.
• You are proficient in MS Office, and familiarity with office equipment like fax machines, copiers, and scanners is a plus.
• You possess strong communication skills in both English and the local language (oral and written).
• You are highly organized and can multitask effectively.
• You are proactive and excel as a team player.
• You prioritize confidentiality when handling sensitive data.
• You comprehend work urgencies and can meet tight deadlines.

Additional Information

Location: This position will be based in Kharghar, Navi Mumbai.