AddressExecutive Assistant
Integrated Facilities Management – Work Dynamics, UBS Account APAC
What this job involves:
Building great impressions and experience
Our benefits are a good reason to come to JLL.
We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security
Keeping a well-oiled workplace
Provide full executive support directly to senior level management and represent him to the public through personal, telephone, and electronic communication.
Act as the point of contact among executives, employees, clients, and other external partners
Ability to complete work assignments accurately and in a timely manner.
Ability to determine appropriate course of action in more complex situations.
Ability to work independently, exercise creativity, attentive to detail, and maintain a positive attitude.
Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
Manage & coordinate executives’ calendars events including set up meetings, conference call, etc.
Make travel and accommodation arrangements, if any.
Rack daily administration works and prepare weekly, monthly, or quarterly reports.
Oversee the performance of other supporting staff.
Coordinating with an administration manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings if required.
Organize and maintain the office filing system.
Work is generally performed during regular work hours but may require extended and/or weekend hours for urgent issues or to meet established timeframes
Sound like you? To apply, you need to be:
Knowledgeable and experienced
Bachelor’s degree or higher in Business Administration, Administrative Assistant or any related fields preferred.
At least 3 years executive/Administrative Assistant experience directly supporting a Division Head of a large private or public sector firm/ organization.
Work experience as an Executive Assistant, Personal Assistant, or similar role
Excellent computer skills. Proficiency in MS Windows and Office (Word, Excel, PowerPoint, and Outlook)
Ability to prepare presentation materials in a professional format.
Outstanding organizational and time management skills
Has excellent attention to detail, and executes responsibilities with a sense of urgency and follow-through?
Strong English proficiency, TOEIC 650+ preferred.
Excellent verbal and written communications skills in English would be advantage.
Discretion and confidentiality
A positive thinker and strong communicator
Are you a confident, energetic and customer-oriented? Can you interact with stakeholders across all levels? A great match for this job would be someone who has a well-presented, approachable manner as well askills as well as superb written and spoken English communication skills.
Organisational and professional
You should know how to remain calm and professional, and maintain a proactive and positive attitude, especially in managing multiple operational matters under stressful situations. You must be able to manage conflicting priorities and apply holistic approaches for long-term solutions, while complying with the firm’s procedures and standards.
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
Location:
On-site –Pune, MHIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
About JLL –
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY
. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.
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