AddressJob Description:
Job Title: Senior Associate - Administrative Assistant
Job Location: Pune
Who We are:
Acuiti Labs is a specialist Global SAP consulting firm headquartered in London, UK, servicing clients globally for ‘Consume to Cash’ process transformation and optimization.
We solve business challenges and problems using the most appropriate solution architecture, technology which fits into the client’s requirements and provides optimum functionalities, build tech platforms, and enable market-winning digital strategies. Our core expertise and experience are in technology R&D, digital and business strategy. We deploy efficient and effective talent solutions to enable innovation and build software products and solutions in a robust and economic manner. We also have innovative business engagement models to suit the needs of each client. For more information, please visit our website - https://www.acuitilabs.com/
What we believe In:
We take pride in having a diverse and talented workforce spread across various geographical locations. We are a gender-neutral organisation and we strongly believe in Diversity and Inclusion. Our core values include –
- Excellence
- Integrity
- Learning
- Organisational pride
- Respect
What We Do:
Innovation is at the heart of everything that Acuiti Labs offer. As an SAP Silver Partner, and an SAP BRIM company, Acuiti Labs has been delivering business technology solutions & digital transformation deploying SAP BRIM (Billing) on S/4HANA and cloud-based applications such as Subscription Billing, CPQ & Entitlement Management.
Acuiti Labs come with the experience of multiple industry use cases to support the subscription and consumption-based Target Operating Models. This includes Mobility-as-a-Service (Travel using Public Transport and Private Vehicles), Tourism-as-a-Service (Hotels, Entertainment Parks), Ports-as-a-Service (Airports and Seaports), Postal-as-a-Service, Telco-as-a -service, and Software-as-a-Service. “Our core expertise and experience lie in providing reliable technology, enabling digital transformation for an intelligent enterprise, and offering business strategy consulting, and deploying innovative and efficient solutions.
What we offer you:
What You’ll do:
As a Senior Associate - Administrative Assistant, you will be responsible for providing support to various administrative functions within the organization. Your role will encompass a wide range of tasks, including coordinating office events and outings, managing office supplies, assisting in Board meeting logistics, and maintaining employee records. You will play a vital role in creating a positive and efficient work environment and ensuring the smooth functioning of day-to-day administrative operations.
Roles and Responsibilities:
- Organize and coordinate office parties, company announcements, and team outings to foster a positive work culture.
- Assist the Board with meeting logistics, including arranging travel, dinners, lunches, and taxi arrangements and other tasks related to employees' travel management (globally).
- Collaborate with teams to plan and execute projects such as office refurbishments.
- Provide ad hoc executive support to Board members as needed.
- Coordinate with subsidiary offices to ensure effective communication and collaboration.
- Manage vendor relationships and oversee administrative tasks to maintain a well-functioning office environment.
- Manage office boys' tasks and schedules, ensuring timely completion of assigned duties.
- Assign and supervise tasks such as office cleaning, pantry maintenance, and document distribution.
- Monitor and restock office supplies, ensuring an adequate inventory at all times.
- Coordinate internal office moves and furniture arrangements as required.
- Support branding efforts, including managing the distribution of branded materials for events and trips.
- Ensure that the organization's branding guidelines are adhered to in all materials and communications.
- Maintain open and effective communication with employees, vendors, and other stakeholders to ensure smooth operations.
- Collaborate with various teams, including HR, Finance, and IT, to support cross-functional initiatives and projects.
- Assist in various administrative tasks as and when required by different departments.
Your Education, Skills and Experience:
- High school diploma or equivalent; additional qualification in office administration or related field is a plus.
- Local candidate from Pune, India.
- Proficient in English, Hindi, and Marathi languages.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
- Attention to detail and ability to maintain confidentiality.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and a proactive approach to tasks.
While you join us, you get a chance to work with the best in the business to resolve the toughest challenges in business. From learning to leadership, Acuiti Labs provides you with the right platform to take your career to the next level.
