Address JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
To provide administrative support to the Facility Management team assigned.
To provide timely reports to the Facility Management.
Maintenance & Cleanliness of Reception.
Entertaining all the internal & external calls with friendly and courteous telephone answering service standards.
All internal and external calls to be answered within 3 rings.
All calls to be distributed to the appropriate persons, voicemail or department.
Message to the relevant user to be promptly passed.
Update Extension list for the site on a regular basis and at least first week of every month.
Update Vendor list for the site to be maintained on a regular basis and at least first week of every month.
To greet and attend to all walk in visitors, customers, Clients & users with a courteous and inviting attitude.
Notify host of his / her visitor’s arrival
Update visitors register daily and send report at the end of shift.
Booking of Meeting Room, Conference room & Training Room as per the requirements.
Internal and External Guest house booking.
(If applicable) AON Presentation to be display on Plasma at the Reception daily in the morning & preparing the presentation while client Visit.
Coordinating with Guest Relation, related to Guests transport, Presentation etc
Booking of Guest houses as per requirements
Updating Training room, Meeting room & Conference room Calendar daily in Soft & Hard copy both.
Updating VC Tracker.
(If applicable) Updating calendar of Executive Dining Area booking.
Maintaining No Show Report on daily basis for all the Training rooms & meeting rooms
Updating the Equipment sheet & forwarding the same to BMS & Tech on daily basis.
Coordinating with BMS for all the equipments arrangement except VC.
Coordinating with Technology Team for all the VC arrangements.
Maintaining Front Desk Report on daily basis.
Back up for the Helpdesk (In case required)
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
