Executive Assistant Rcd

• Managing schedules/calendar of CEO
• Managing communications of CEO
• PSS for improving the overall functioning of processes
• Administration
• Recruitment (partially)

• Scheduling/re-scheduling meetings/ managing complex calendar based on priority defined by CEO.
• Capturing actionable items from verbal and written communication happening anywhere in organisation and making a NOW (creating a calendar entry for a specified date and time) for the action.

• Handling & Prioritizing emails and phone calls. Briefing of important emails face to face or over a phone call.
• Maintaining correspondence, follow-ups, and ensuring timely completion.
• Making Minutes of the meeting
• Managing confidential administrative tasks for the leadership team.

• Creating PSS (Process, System and Structure)
• Creating Automation process using technology like Google Sheets, Google Data Studio
• Ensuring the process is followed.
• Briefing CEO of any bottlenecks, taking solutions and implementing those solutions
• Briefing CEO of achievements (productivity of each function of the day) in a "crisp, precise, to-the-point" manner.
• Maintaining and presenting various MIS reports & documents to provide feedback to top management.
• Ensuring adherence to procedures and service standards for business excellence

• Coordinating / Directing day-to-day general & administrative functions within the team and outside for smooth business operations.
• Analytical, negotiation, and interpersonal skills; achieving team satisfaction by timely responding to queries

• Managing resume selection, primary interviews, the onboarding process for new joiners.
• Internal policy-making and adherence

• 
  # Fixing 1 hour with CEO and briefing him about the calendar, e-mails, other communications, and EA to-do list, queries from the team for CEO, taking solutions and communicating further to the team, vendors and clients.
• # Ensuring CEO's objective is met and he is focused on what he is doing without any distractions.
• # how free is CEO from day to day tasks

Competencies: Iceberg Elements & Attributes List

• Communication skills especially fluency in English
• Persuasion skills
• Rapport building skills
• Telephone etiquette
• Speed
• Planning