Senior Officer-Administration/Assistant Manager-Administration

• Evaluate and verify employee performance by reviewing completed work assignments and techniques.
• Provide constructive feedback to employees to enhance their performance and productivity.

Inventory Management:

• Maintain an inventory of equipment and goods for the project office/company.
• Ensure adequate stock levels are maintained, and procurement processes are executed efficiently.

Office Operations:

• Administer daily office operations to ensure smooth functioning.
• Coordinate logistic requirements for the office, including supplies, equipment, and maintenance.

Team Coordination:

• Coordinate activities by scheduling work assignments, setting priorities, and directing subordinate employees.
• Foster a collaborative and supportive work environment to maximize team efficiency.

Event Organization:

• Organize national and international conferences, workshops, meetings, etc., as required.
• Manage all logistical arrangements, including venue booking, travel arrangements, and participant coordination.

Tendering and Procurement:

• Carry out the tendering and procurement processes for administration-related works.
• Carry our Import activities as and when required.
• Ensure compliance with company policies and procedures throughout the procurement process.

Record Keeping and Reporting:

• Maintain accurate records, prepare reports, and compose correspondence related to administrative activities.
• Provide regular updates to senior management on the status of administrative operations.

Staff Development:

• Identify staff development and training needs within the department.
• Facilitate training programs to enhance employee skills and knowledge.

Financial Management:

• Execute plans, policies, and programs related to business and financial affairs, property and equipment, supplies, facility management services, catering service, inventory, buildings and grounds maintenance, engineering, and safety programs.
• Develop budget recommendations for operating expenditures and capital outlay and maintain proper records.

Program Planning and Policy Formulation:

• Ensure operations adhere to policies and regulations.
• Formulate current and long-range programs, plans, and policies for departmental programs.
• Any other related tasks assigned by the supervisor.

Essential:

• Bachelor’s degree in Business Administration, Management, or a related field. Master’s degree preferred.

Essential:

• Proven experience in administrative roles, with at least 3 years in a supervisory or managerial capacity.
• Strong leadership and team management skills.
• Ensure operations adhere to policies and regulations
• In-depth understanding of office management procedures and policies
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office/Excel.
• Knowledge of procurement processes and inventory management.
• Effective communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Familiarity with budget management and financial planning.

Interested and eligible candidates may send their updated CV to recruit@phfi.org and fill the application form– https://forms.office.com/r/Qqb5LfEUD0 . Please mention the exact Position Code (PHFI-SOAM-2432) in the email subject line. Only shortlisted candidates will be contacted for the interview.

Last Date of Receipt of Applications:  28 April 2024.

Remarks:

• Candidates are requested to refer PHFI website for position description & process for applying. Please note only those applications will be considered which are received as per instruction written on PHFI website.
• Candidates should have an excellent academic record, good communication skills, a commitment to high quality graduate / post-graduate education.
• Mere eligibility will not entitle any candidate for being called for interview.
• Persons employed in Government/Semi-Government Organization or Educational Institutions in India must apply through proper channel.
• PHFI reserves the right to fill or not to fill any or all available positions.
• The requirements of minimum qualification and/or experience may be relaxed in the case of candidates with outstanding credentials.
• No correspondence will be entertained from candidates regarding any delays, conduct & result of interview and reasons for not being called for interview.
• Please note that Annual Salary (CTC) will commensurate with available skills and fitment of the incumbent as per the selection process.  

“PHFI reserves the sole right to alter/modify/cancel the entire selection process or the position or the vacancy or to disqualify any candidature at any stage of the selection process”.

Women are encouraged to apply!