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Form of workWho we are looking for
Reporting to the Head of Business Controls Office and Board Office, the Senior Associate is expected to be detail oriented and provide assistance in planning and preparing for meetings such as the Shareholder’s meeting, Board of Directors meetings (BoD), Audit and Supervisory Committee (ASC), Executive Committee (EC), Risk & Compliance Committee (RCC) and Deal Team (DT) for SSTB and Branch Management Committee (BMC) for SSBT. In addition, it is expected that the Senior Associate maintains accurate records of these meetings and organizes materials for statutory/regulatory. The Senior Associate will also support various business risk management initiatives and legal entity controls for SSTB.
Other competencies includes excellent English and Japanese written and oral communication skills and the ability to build relationships with different businesses in the company..
Why this role is important to us
The team you will be joining is a part of State Street Corporation. State Street gives asset owners and managers access to the essential financial tools they need to deliver effective investment solutions. From core custody, accounting, fund administration and shareholder recordkeeping, to complete operations solutions and servicing for alternative assets like OTC derivatives, private equity and real estate, SSGS’ tools help our clients make better investment choices and act on growth opportunities.
Join us if making your mark in the financial services industry from day one is a challenge you are up for.
What you will be responsible for
- Gather and prepare meeting material for Shareholders’, Board, Branch and other committee meeting (such as Executive Committee, Risk & Compliance Committee, Deal Team) following each meeting’s schedule. Follow up on the status of action items post meetings.
- Assist the Corporate Secretary in coordinating meeting logistics, i.e., send invitations and reminders to meeting participants, book and prepare meeting rooms, coordinate meeting participants’ schedule and etc.
- Attend meetings and ensure minutes are accurately recorded in English and Japanese and promptly distributed
- Create the final version of the Board and ASC’s minutes and obtain necessary signature/Hanko-stamp from directors
- Maintain the company’s information registered with the Company Registrars up to date by filing/reporting any changes required by laws and regulations
- Organize and maintain SSTB and Branch’s policies, rules, procedures, shareholder/board/committees minutes and other governance materials
- Implementation of procedures through global standard
- Provide regular reporting on incidents and issues
- Risk assessment program
- Ensure that all anti-money laundering requirements are satisfied and uploaded to the database
- Review new funds for Volcker implications and update the Volcker database
- Business Impact Analysis for local regulation changes
- Audit finding / remediation
- Monitor oversight of outsourcing arrangement
- Maintenance of the Conflict of Interest register
- Self-testing
- Any of the reporting items from the above
What we value
These skills will help you succeed in this role
- Embraces State Street’s “corporate values” and support a work environment reflective of those values
- Understanding of compliance and the regulatory environment
- Strong interpersonal, organizational and communication skills
- Self-motivated and capable of working independently as well as be an effective collaborator
- Effective time management skill and ability to multi-task in a fast-paced environment
Education & Preferred Qualifications
- Bachelor’s degree or equivalent or relevant market experience (minimum 3 years)
- Company Secretarial and/or corporate legal experience is a plus
- Ability to communicate fluently, verbally and in writing, in Japanese and English
About State Street
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Discover more at StateStreet.com/careers
