Address Function
HR, Recruitment, Administration, IR
Regular / Temporary
Regular
Employment
Full Time
Description
JOB DESCRIPTION
POLICIES
Ensure and implement all the HR and Admin policies of the company.
Ensure that employees are aware of the existing HR and Admin Policies.
RECRUITMENT
Receive the request for manpower from various departments and ensure the reasonability of the same.
Instruct the subordinates for search for suitable candidates for vacancies.
Screen the collection of profiles and shortlisting the candidates for telephonic interview.
Take telephonic interview of the candidates to be appointed at TIER 3 level and short listing them for the personal interview.
To be part of panel of interviewers for the personal interviews.
Negotiate and finalise the terms of appointment with selected candidate.
Review the recruitment of the workers done through the contractors.
Approval of travel reimbursement claim of interview candidate.
Compile information gathered from exit interviews and suggesting the changes, if any, in interview process based on these findings.
TRAINING AND INDUCTION
Skill Gap identification in the human resources of the company and assess the training need and review and approve annual training calendar and
training budget.
Approve/select the external trainer (if required) for specific training.
Co-ordinate or conduct in house training for soft skill training - Leadership, motivation, communication etc.
Arrange induction training of new joinee.
Submit training effectiveness and skill gap analysis report after completion of training.
PAYROLL AND OTHER RELATED ACTIVITIES
Approval of the salary sheets.
Maintain qualitative and quantitative resources database of employees through computerised payroll system or manual system.
Identify talents and suggest to management measures for retention of talents.
Provide inputs to the senior management in fixation of wages and salary structure, annual increments, overtime payments.
Approve request for advance salary, festival advance etc.
Oversee the process of granting of leave without pay.
STATUTORY COMPLIANCES
Ensure the compliance of all applicable laws (eg. ESI, PF, Bonus, Gratuity, Contract Labour) and reviewing the documents / registers maintained for
the same.
To appear before the labour courts / directorate or other similar authority if required for any case with or without the consultant / lawyer.
WELFARE ACTIVITIES
Take exit interviews of the employees resigning at TIER 3 level.
Solve disputes, if any, arising among the departments of the company.
Manage strikes, etc if may happen in the company and create and maintain mechanism to address employee's grievances.
Manage any change in the company especially the one that affects the employees of the company.
Promote employee friendly culture in the organisation.
Handle disciplinary proceedings and coordinating meetings for the same.
Handle emergency events like accident in premises as per the company policy.
Suggest actions in case of negative medical report of employees after approval of top management.
ADMINISTRATIVE MATTERS
Approval of the bills of labour contractors, canteen contractors, and other related agencies for housekeeping and asset maintenance.
Co-ordinate project works relating to admin functions.
Oversee other in-house administration functions such as canteen services, travel, housekeeping etc.
Provide inputs to senior management in deciding shift timings and weekly offs.
Review of transportation log books.
Recommending changes to schedule transportation of buses.
PERFORMANCE MANAGMENT SYSTEM
Playing Key role in driving annual performance evaluation process.
It is including designing of the form, Setting KRAs for Self and Team, imparting training to the employees in the area of setting KRA, Appraisal,
Interviews and its assessment.
Submitting reports on Performance Evaluation to the Management for the decision of Merit Increase.
Structuring the Salaries and Issuing Merit Increase letters to the Employee as per the recommendations of the Management.
Communicating Management about the Employees reactions on Merit Increase.
POLICIES
Ensure and implement all the HR and Admin policies of the company.
Ensure that employees are aware of the existing HR and Admin Policies.
RECRUITMENT
Receive the request for manpower from various departments and ensure the reasonability of the same.
Instruct the subordinates for search for suitable candidates for vacancies.
Screen the collection of profiles and shortlisting the candidates for telephonic interview.
Take telephonic interview of the candidates to be appointed at TIER 3 level and short listing them for the personal interview.
To be part of panel of interviewers for the personal interviews.
Negotiate and finalise the terms of appointment with selected candidate.
Review the recruitment of the workers done through the contractors.
Approval of travel reimbursement claim of interview candidate.
Compile information gathered from exit interviews and suggesting the changes, if any, in interview process based on these findings.
TRAINING AND INDUCTION
Skill Gap identification in the human resources of the company and assess the training need and review and approve annual training calendar and
training budget.
Approve/select the external trainer (if required) for specific training.
Co-ordinate or conduct in house training for soft skill training - Leadership, motivation, communication etc.
Arrange induction training of new joinee.
Submit training effectiveness and skill gap analysis report after completion of training.
PAYROLL AND OTHER RELATED ACTIVITIES
Approval of the salary sheets.
Maintain qualitative and quantitative resources database of employees through computerised payroll system or manual system.
Identify talents and suggest to management measures for retention of talents.
Provide inputs to the senior management in fixation of wages and salary structure, annual increments, overtime payments.
Approve request for advance salary, festival advance etc.
Oversee the process of granting of leave without pay.
STATUTORY COMPLIANCES
Ensure the compliance of all applicable laws (eg. ESI, PF, Bonus, Gratuity, Contract Labour) and reviewing the documents / registers maintained for
the same.
To appear before the labour courts / directorate or other similar authority if required for any case with or without the consultant / lawyer.
WELFARE ACTIVITIES
Take exit interviews of the employees resigning at TIER 3 level.
Solve disputes, if any, arising among the departments of the company.
Manage strikes, etc if may happen in the company and create and maintain mechanism to address employee's grievances.
Manage any change in the company especially the one that affects the employees of the company.
Promote employee friendly culture in the organisation.
Handle disciplinary proceedings and coordinating meetings for the same.
Handle emergency events like accident in premises as per the company policy.
Suggest actions in case of negative medical report of employees after approval of top management.
ADMINISTRATIVE MATTERS
Approval of the bills of labour contractors, canteen contractors, and other related agencies for housekeeping and asset maintenance.
Co-ordinate project works relating to admin functions.
Oversee other in-house administration functions such as canteen services, travel, housekeeping etc.
Provide inputs to senior management in deciding shift timings and weekly offs.
Review of transportation log books.
Recommending changes to schedule transportation of buses.
PERFORMANCE MANAGMENT SYSTEM
Playing Key role in driving annual performance evaluation process.
It is including designing of the form, Setting KRAs for Self and Team, imparting training to the employees in the area of setting KRA, Appraisal,
Interviews and its assessment.
Submitting reports on Performance Evaluation to the Management for the decision of Merit Increase.
Structuring the Salaries and Issuing Merit Increase letters to the Employee as per the recommendations of the Management.
Communicating Management about the Employees reactions on Merit Increase.
Preferred Qualification
: Masters in HR from top B-School
Skills
15-25 Years of experience in HR, Recruitment, Administration, IR
