Personal Assistant To Director

Personal Assistant to Managing Director (Female)

work location : Western Express Highway ready for 6 days working

We are currently hiring for a Personal Assistant to the Managing Director. If you are interested in the role, please email your CV to pramila@irisglobalmedia.com with the subject: ‘PA to MD Job Role

’.The PA to the managing director must be aware of the organisations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.

Main Tasks: Diary management – outlook experience essential
Booking meetings/appointments
Business travel – booking flights, hotels, car hire, valet parking etc
Organising visas
Arranging visa invitation letters to overseas visitors
Maintaining MD’s travel log
Maintaining MD’s planner
Reconciling monthly expenses
Check report produced by receptionist for staff sickness/holiday is correct-daily update of sickness absence report
Fielding calls for MD & taking messages
HR Administration – contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences.
Pension & death in service administration – liaison with pension administrators
Organising food/refreshments for business lunches
Provide cover when necessary for Reception duties- mainly absence report and incoming/outgoing post and Boardroom bookings
Inputting and updating contact details into Outlook
Managing office and window cleaners and cleaning contracts
Managing landscapers/gardeners contract
Carrying out research for particular projects as requested by MD
Organising corporate & staff events
Assisting with the organisation of exhibitions and possibly attending if required
Maintaining staff car park records
Taking minutes at various management meetings & typing up minutes

Technical & essential Skills Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
Experience of working for Directors/Senior Management
Excellent Diary Management with the ability to pre-empt and look ahead at all times
Essential experience in Microsoft Office- Outlook/Word/Excel/Powerpoint
Interpersonal SkillsAbility to multitask and experience of dealing with a demanding role and high-level workload
Ability to prioritise work and manage time effectively and be proactive
Excellent Organisational skills
Communication skills – the ability to communicate well at all levels
Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
Self-motivated
Ability to maintain a high level of discretion

Job Type: Full-time

Pay: Up to ₹50,000.00 per month

Schedule:

• Day shift

Experience:

• total work: 8 years (Required)

Ability to Commute:

• Mumbai, Maharashtra (Required)

Ability to Relocate:

• Mumbai, Maharashtra: Relocate before starting work (Required)

Work Location: In person

Speak with the employer
+91 8369945986