Learning Operations Associate

Skill required: Talent Development - Learning Operations
Designation:Learning Operations Associate
Qualifications:Any Graduation
Years of Experience:1 to 3 years
About Accenture
Accenture is a global professional services company with leading capabilities in digital, cloud and security.Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Technology and Operations services, and Accenture Song— all powered by the world’s largest network of Advanced Technology and Intelligent Operations centers. Our 699,000 people deliver on the promise of technology and human ingenuity every day, serving clients in more than 120 countries. We embrace the power of change to create value and shared success for our clients, people, shareholders, partners and communities.Visit us at www.accenture.com
What would you do? Scheduling consists of taking client delivery information such as Course identification, dates, venue / location / capacity / preferred resources (Instructor, room etc.) and obtaining suitable information (such as instructor availability, venue availability) so as to publish a class schedule within a stated calendar period. Processes are defined to give step- by- step instructions on the interfaces, tasks and parameters to apply to the schedule. Class schedules are typically published on client systems (Learning Management Systems) or Accenture equivalent. This role provides scheduling services for Accenture Learning Shared Services, follows all scheduling processes to ensure tasks are completed correctly and resource efficiencies are maintained, works closely with Delivery Services Management, Capability Management and the Scheduling Team Lead to identify and escalate client issues; obtains and confirms instructor and facility availability, and adds and amends schedule information to client / Accenture systems responding to changes (via e-mail / telephone) so as to maintain a current visible class schedule to the client. Accenture Learning – Scheduling and Delivery
What are we looking for? Education Equivalent Bachelor’s degree – B.A / B.Com / B.Sc / B.Tech Experience 1+ year work experience in a contact center Exposure to voice process (technical sector) / Learning coordination sector preferable Knowledge / Skills Requirements: • Good organizational, prioritisation and multi-tasking skills. • Strong analytical and problem solving skills. • Multi-cultural awareness. • Passion for customer service. • Team player. • Attention to detail. • Focus on high data accuracy. • Quality driven – in communications and all system transactions. • Ability to deal with customer complaints in a professional and friendly manner and escalate where appropriate Reports to: Scheduling Team Lead Supervises: N/A External Relationships: Account Managers, Delivery Services Management, Capability leads, Vendors, Instructors and Contractors. Functional Competencies: • MS Office skills: Ability to understand and make sense of large amounts of data in a complex environment, strong Excel & Word skills, working knowledge of other MS Office Suite (Outlook, PowerPoint & One Note) applications, ability to comprehend and quickly learn client data bases / menu based systems and ability to present data in a comprehensible format • Client Interfacing skills (Email & Phone): Good Email etiquette, strong email drafting & keyboard skills and good phone etiquette / technique • English language proficiency: Strong written & verbal communication skills - grammar, right word choice, sentence structure, precise / relevant content, smooth thought flow and the ability to present more information in a short span of time / space sensibly
Roles and Responsibilities: • Perform Scheduling of Internal and External courses from demand schedules, based on planned volumes and locations and using specified resources. • Perform daily scheduling tasks in multiple Learning Management Systems (LMS) systems, taking into consideration the different national holidays by country and location. • Use Learning Management Systems (e.g. Client LMS, Accenture Sum Total LMS) to input class details for course schedules. • Complete system screens to accurately enter data to Client Systems / LMS. • Contact vendors, external instructors, facility owners etc. to arrange and confirm class schedules. • Allocate rooms, visual aids, instructor to courses based on defined business rules. • Solve basic resource conflicts by selecting viable alternatives from a defined list. • Escalate potential issues to Delivery Services Management, Capability Management and / or Scheduling Team Lead. • Assign Instructor resources based on guidance documents showing the required parameters to be used. • Work with team lead and the QA role to ensure that the best-fit resources are assigned. This may include reworking the schedule following reassignment of internal instructors to meet utilization guidelines or from classes that get cancelled. • Respond to incoming mail in the Scheduling mailbox and respond within the timeframes stated in agreement and processes. • Update session information accurately and on time. • Ensure Cancellation policies are being followed. • Perform basic financial calculations to establish whether class enrolment generates required revenue and margin. Secondary • Assist in maintenance of resource databases and /or scheduling tools, advising when known discrepancies are found. • Assist in Process Improvement initiatives. • Communicate LMS issues or potential enhancements to Delivery Management and Scheduling Team Lead.