IN_Bosch Rexroth India_Executive Assistant / Secretarial Role_Managing Director Office

Company Description

The Bosch Group is a globally recognized provider of technology and services, excelling in Automotive Technology, Industrial Technology, Consumer Goods, Energy, and Building Technology. With a strong presence in India, the Group operates through nine companies and boasts an impressive workforce of over 400,000 associates, including approximately 20,000 dedicated to research and development. Among its subsidiaries, Bosch Rexroth AG stands out as a leading expert in drive and control technologies. Changing scenes on the theatre, production lines that automatically adapt to new products in the factory of the future, always sufficient power for moving slice gates that weigh several metric tons, and mobile machines conquering narrow forest trails or the largest construction sites in the world: Creating movement is our driving force.

As a global partner, Bosch Rexroth stands by mechanical and plant engineering challenges worldwide, armed with cutting-edge technology and unparalleled industry expertise. With a dedicated workforce of over 32,300 employees, we strive to deliver safe, efficient, intelligent, and powerful solutions. Our team excels in enabling cost-effective production of small batch sizes and optimizing energy consumption while boosting productivity. Equipped with a diverse cross-technology portfolio, digital services, and comprehensive support, we are committed to being your ultimate partner for machines and plants. With us, movement is synonymous with success. WE MOVE. YOU WIN.

As a subsidiary of Bosch Rexroth AG, Bosch Rexroth India is not just a leading provider of drive and control technologies; it is also a fantastic place to build a rewarding career. With its strong commitment to employee development and well-being, Bosch Rexroth India creates an environment that fosters growth, innovation, and collaboration with proven track record of  turnover of 1300cr+. The company values its talented workforce and provides ample opportunities for learning and advancement, with a focus on promoting a healthy work-life balance. As part of the Bosch Group, Bosch Rexroth India benefits from the global organization's resources and expertise, allowing employees to be a part of groundbreaking projects and cutting-edge technologies. Furthermore, the company's inclusive and diverse culture encourages creativity and teamwork, making it a great place for professionals seeking a dynamic and fulfilling work experience. At Bosch Rexroth India, employees are not only part of a renowned organization but also empowered to make a real impact in driving the future of technology and engineering. WE MOVE. YOU WIN.”

Job Description

Position Overview: We are seeking a highly organized and proactive Secretary to provide comprehensive administrative and secretarial support to our Managing Director. The ideal candidate will be detail-oriented, efficient, and possess exceptional communication skills, enabling them to effectively manage the MD’s schedule and facilitate seamless coordination within the company.

Responsibilities:

1. Calendar Management: Maintain the Managing Director’s schedule, coordinate meetings, appointments, and travel arrangements, ensuring all arrangements align with priorities and deadlines.
2. Communication Handling: Manage and respond to emails, phone calls, and other correspondence on behalf of the Managing Director, demonstrating professionalism and discretion in all interactions.
3. Documentation: Mail management
4. Office Management: Oversee office supplies, equipment, and facilities to ensure a well-functioning and organized work environment.
5. Meeting Support: Arrange and coordinate meetings, prepare agendas, take minutes, and distribute relevant documents, following up on action items as necessary.
6. Confidentiality: Handle sensitive information with utmost confidentiality and discretion.
7. Relationship Management: Build and maintain effective relationships with internal and external stakeholders, always representing the Managing Director professionally.

Qualifications

Bachelor’s degree in Business Administration or a related field preferred.

Preferred Skills / Exposure :

1. Proven experience (6-8 years) as an executive secretary or administrative assistant, preferably supporting C-level executives.
2. Exceptional organizational and time-management skills, with the ability to prioritize tasks efficiently.
3. Proficiency in office software (e.g., Microsoft Office suite, calendar applications).
4. Excellent verbal and written communication abilities, including strong editing and proofreading skills.
5. High level of professionalism, integrity, and discretion in handling confidential information.
6. Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment.