Executive Assistant To The Founders

The Uniqode story:

Uniqode (formerly Beaconstac) started out as a way to solve the disconnect between the physical and digital worlds by leveraging technology.

Over the last few years, Uniqode became the chosen platform for over 50,000 businesses worldwide for their proximity marketing needs. We're currently powering over 200 Million QR Code scans worldwide and growing at a 100% rate.

We pride ourselves on being a people-oriented company with investors like Accel and Telescope supporting us in our journey. We are a group of passionate and driven individuals focused on building a world-class product through collaboration.

Uniqode’s team is spread across India and the USA, with offices in New York and Bangalore.

Why we are looking for an Executive Assistant to the Founders:

We are looking for an Executive Assistant to be a supportive force who empowers our founders (CEO, CTO). The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to both founders. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

What we are looking for in our Executive Assistant to the Founders:

• Provide sophisticated calendar management: Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.

• Act as a liaison and support leadership meetings: Arrange and handle all logistics for meetings and events; schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes if necessary.

• Complete various administrative tasks that facilitate the founder’s ability to effectively lead the organization, including assisting with special projects, collecting and preparing information for meetings with staff and outside parties, composing and preparing correspondence, maintaining contact lists, making travel arrangements, and completing expense reports.

• Work closely with the Founders to inform them of upcoming commitments and responsibilities, following up appropriately. Anticipate their needs in advance of meetings, conferences, etc.

• Provide "gatekeeper" and "gateway" roles, providing a bridge for smooth communication between the Founders and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.

• Work with the leadership team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.

• Replenish founder office materials such as snacks, paper, office supplies, etc.

• Provide hospitality to guests/visitors and help to create a welcoming environment.

• Invest in building long-lasting relationships both externally and internally.

• Other projects/duties as assigned for the overall benefit of the organization.

What we expect from you:

• 5+ years of relevant administrative experience, including supporting C-level executives, ideally from a global software organization.

• Experience working with global teams is preferred.

• Experience setting up and managing virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts, and conference calls.

• Strong relationship management skills and ability to build a personal network throughout the company.

• Strong Proficiency in Google Suite (Gmail, Docs, Drive, GMeet) and MS office (Word, Powerpoint)

• Able to maintain high integrity and discretion in handling confidential information.

• Ability to switch gears at a moment’s notice

• True love for technology and what you do

• Maniacal attention to detail

• Willingness to learn and ability to flourish in a dynamic, high-growth, entrepreneurial environment

What’s in store for you at Uniqode?

• A well-deserved compensation package that recognizes your skills and contributions to our team.

• Join our journey with an opportunity to share in the company's success through equity ownership.

• Get the opportunity to work with hand-picked individuals who are experts in their domain and passionate about the product.

• Contribute to a product that is rapidly growing and is the chosen platform of thousands of businesses across the globe.

• Experience the flexibility of working both in-office and remotely, optimizing your work-life balance.

• Secure your well-being with comprehensive health insurance coverage, ensuring you and your family peace of mind.

• Receive dedicated mental health support, fostering a nurturing workplace environment that values your emotional well-being.

What people say about us:

We pride ourselves on being a company that values and cares for its people. Our Glassdoor and G2 reviews are a testament to that.

Job Type: Full-time