Executive Assistant

Role: Executive Assistant

Shift 1 (PST Time Zone): 8:00 Pm to 5:00 Am (Night shift)

Experience: 4 to 7 Years

Role Overview:

We are seeking an experienced and efficient Virtual Executive Assistant to provide high-level administrative support for our client. The ideal candidate will be proactive, detail-oriented, and capable of managing a wide range of tasks to ensure the clients schedule and responsibilities are efficiently organized.

Responsibilities:

Ø Calendar Management:

o Plan, coordinate, and manage the calendar, including scheduling meetings, appointments, and conference calls.

o Anticipate scheduling conflicts and proactively resolve them.

Ø Communication Management:

o Act as the primary point of contact for the client, screening and prioritizing emails, calls, and other communications.

o Draft and respond to correspondence on behalf of the client.

Ø Virtual Meeting Coordination:

o Schedule and organize virtual meetings, ensuring all necessary materials are prepared and distributed in advance.

o Handle technical aspects of virtual meetings and troubleshoot as needed.

Ø Travel Arrangements:

o Coordinate and book travel arrangements, accommodations, and itineraries.

o Provide detailed travel briefs and ensure all logistics are in order.

Ø Document Preparation:

o Prepare reports, presentations, and other documents as requested by the client.

o Conduct research and compile information for various projects.

Ø Task Prioritization:

o Assist the client in prioritizing tasks and managing time effectively.

o Follow up on action items to ensure completion.

Ø Confidentiality:

o Handle sensitive information with the utmost discretion and maintain confidentiality.

Ø Expense Management:

o Track and reconcile the client expenses, ensuring accuracy and compliance with company policies.

Ø Project Support:

o Provide administrative support for special projects initiated by the client and collaborate with other team members as needed.

Requirements

Qualifications:

Ø Proven experience as an Executive Assistant supporting C-level executives.

Ø Strong organizational and multitasking skills.

Ø Excellent verbal and written communication skills.

Ø Proficient in using virtual collaboration tools, video conferencing, and office software.

Ø Ability to work independently and manage time effectively.

Ø Exceptional attention to detail and problem-solving skills.

Ø Tech-savvy with a proactive approach to learning new tools.

Benefits