Contract Administration Senior Specialist

Responsible for providing elemental procurement, programme and stakeholder management support for the hub or at site, conducting day-to-day (non-category aligned) procurement execution activities under supervision, in order to meet the Service Level Agreements and Operational Level Agreements for procurement operations.

Job Description:

Role Synopsis

The Contract Administration Specialist will maintain high standards of communication, impact analysis and evaluation of process changes within the contract management discipline. The Contract Administration Specialist works collaboratively with Finance Procurement Teams, Sourcing & Contracting in GBS, GBS Contract Partner Team, Legal and other SMEs to deliver an optimal contract management approach in line with best practices.

The ideal candidate has strong practical and application experience in contract management, sourcing and contracting of goods & services in the energy sector (Upstream, Downstream) knowledge and understanding of contracts and legal terms, solid business ethics, coupled with a strong commercial orientation and communication skills.

Key Accountabilities

General

Manage and maintain the contract management policies, procedures, templates. Lead implementation of contract management activities, e.g. Supporting contract assurance and audit, manage contract expiry and contract close out activities. Drive continuous change as part of any new processes/ways of working implementation in collaboration with respective SMEs and/or stakeholders.

Process Standardisation

Drive harmonisation of contract management processes across GBS Sourcing and Contracting; providing cross-divisional process standards. Drive integration with all other S2C business processes with the target of end-to-end optimisation. Coordinate with the process owners, GBS service delivery teams and SMEs to update and standardise contract management approach and templates where appropriate, share learnings and best practices, and ensure alignment with the end-to-end process objectives. Maintain and update a central contract management knowledge repository (including policies and procedures) and communicate effectively to practitioners.

Process Analysis & Continuos Iimprovement Opportunity Identification

Engage in continuous dialogue with business and service delivery stakeholders to discuss priorities and approach to process enhancements, standardisation and simplification. Analyse the business needs and support development of contract management transformation/digitalisation projects.

Essential Education:

Business, Finance, Commerce degree. MCIPS/ISM qualification, or at stage of pre-qualification, desirable.

Essential Experience and Job Requirements:

Experience

More than 4 years working experience in Contracting and Procurement in the energy sector (Upstream, Downstream, Digital and IT, Indirect, or Workplace). Has in-depth knowledge of Sourcing and contracting processes with knowledge and practical application experience in contract drafting, contract assurance and contract review and contract close out. Demonstrated experience in contract management activities such as Counterparty Due Diligence, Anti Bribery and Corruption (ABC) Certification with exposure/participation in contract audit. Knowledge of change management methodologies and financial/operational control practices with previous experience with continuous improvement tools and methodologies.

Other

Fluent in English (Spoken and Written). Able to work in Europe/UK shift. Ability to communicate with varying stakeholder levels within the organisation, internal and external. Good interpersonal and communication skills required given diverse nature of operating landscape. Good influencing skills and the ability to motivate cross functional and diverse teams. Excellent problem-solving skills, analytical skills and ability to think outside the box. Role will require occasional hours outside of standard business hours - to join calls with overseas SMEs/Stakeholders. Personal time management skills and ability to meet individual and team deadlines. Contractually and commercially risk adverse. Experienced working in virtual teams.

Agile Ways of Working

Skills:

Agreements and negotiations, Analytical Thinking, Building sustainability, Business Acumen, Category spend profiling, Category Strategy, Commercial acumen, Communication, Cost modelling, Decision Making, Digital fluency, Market Analysis, Negotiation planning and preparation, Sourcing strategy, Stakeholder Management, Supplier Selection, Sustainability awareness and action, Value creation and management