Assistant Manager - Administration

Job summary
Manage and coordinate office administrative proceduresEnsure organizational effectiveness and efficiencyHandle travel arrangements, inventory of office supplies, and staff supervision
Job seniority: mid-to-senior level
Responsibilities
• Manage statutory regulatory compliance• Liaise with regulatory authorities and ensure legal documentation• Handle payments for government utilities and taxes• Manage vendor and agent relationships• Coordinate travel arrangements• Facilitate visas procurement for international travel• Finalize hotels for stay and conferences• Manage car travel booking procedures• Negotiate with external vendors and agents• Generate invoices and maintain documents• Oversee facilities services and maintenance activities• Prepare and adhere to admin departmental budgets• Supervise routine administrative functions• Ensure timely payment of non-financial utilities• Manage inventories and procurement orders• Provide interdepartmental admin support• Provide logistic support for international visitors• Ensure servicing and maintenance of office equipment• Oversee courier management• Manage leave and attendance of employees
Requirements
• Bachelor's in Business Management (MBA preferred)• Minimum 5 years of relevant experience in administration• Computer proficiency (Microsoft Office Suite)• Knowledge of travel and visa requirements• Facility management experience (electrical/HVAC/compliance)
Key Skills Needed
• Strong problem-solving and urgency• Effective conflict resolution• Networking skills• Clear communication• Task prioritization• Expert knowledge of office policies and procedures• Technical knowledge of office equipment• Adherence to government policies and guidelines• Ability to manage stress and change