Administrative Assistant

We are looking administrative specialist for Bangalore location

Job Title - Administrative Specialist

Location - Bangalore

Mode of work- work from office

Aptean is changing. Our bespoke ERP solutions are transforming a huge range of global businesses, from food producers to manufacturers. In a world of generic enterprise software, we provide targeted solutions that bring together the very best technology and drive greater results. With over 3000 employees, 50 different products and a global client base, there's no better time to advance your career at Aptean.

Administration/Sr Administration Specialist:

Job Overview: The Administrative Specialist will manage day-to-day administrative tasks, provide support to executive staff, and ensure the efficient operation of the organization. The ideal candidate will be a self-starter who is comfortable working independently and is able to handle multiple tasks and assignments simultaneously. The ideal candidate will have strong attention to detail, excellent communication skills, and a solid understanding of Administration practices, processes and compliances.

Main Job Details and Responsibilities

• Clerical, administrative and secretarial responsibilities and tasks
• Handle requests for information and data
• Ensure security, integrity and confidentiality of data
• Resolve administrative problems and inquiries independently as per company process and policy.
• Invoice receiving, checking, processing and keeping record
• Prepare and modify documents including correspondence, reports, drafts, memos and emails, purchase orders.
• Schedule and coordinate meetings, appointments and travel arrangements for all employees (Domestic and international) including knowledge on visa processing.
• Hospitality management for guests
• Event management
• Travel management
• prepare agendas for meetings and prepare schedules
• Maintain office supply inventories
• Coordinate maintenance of office equipment
• Coordinate and maintain records for contract staffs
• Monitoring and guiding housekeeping staffs and delegate their duties.
• Bank account opening for new employees.
• ID card processing.
• Keeping good inter department relation.
• Procurement of non IT materials
• Maintain a safe and secure working environment
• Manage internal staff relations

Education and Experience

• Graduate or above.
• Preferably working experience in hospitality management or Travel management and IT/ITES industry.
• computer skills and knowledge of relevant software
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping and importantly invoice scrutiny and processing.
• knowledge of principles and practices of basic office management
• Knowledge of hospitality and travel management
• Event management exposure
• Vendor Negotiation skill

Key Competencies

• Friendly and cheerful personality
• Excellent communication skills - written and verbal
• Planning and organizing
• Judgment and problem solving
• Knowledge in Admin related Govt compliances and laws.
• Prioritizing
• Problem assessment and problem solving
• Information gathering and information monitoring
• Attention to detail and high level of accuracy
• Invoice processing
• Budget savvy
• Flexibility
• Adaptability
• Customer service orientation
• Teamwork
• Proven Hospitality management and travel management exposure
• Event management
• Exposure in travel management related activities (Domestic, International and daily transportation)
• Admin/Facility related Cost management and record keeping.
• Knowledge in handling access control system
• Team-oriented and skilled in working within a collaborative environment.
• Attention to detail
• Initiative
• Reliability
• Stress tolerance
• Basic knowledge on Technical Facility management.

Experience:

6 to 7 years overall experience. Predominantly worked in IT/ITES sector. Some work experience in Hospitality or Travel management is added advantage.