Receptionist/Administrative Assistant

As the first point of contact for our clients and employees in our newly built Bangalore office, the primary function of this role is working as a receptionist providing a professional and welcoming environment for all those in the whilst carrying out your reception and administrative support duties for the Office Management

Reception

Meet and greet visitors, offer refreshments and notify appropriate staff of their arrival

• Answer and transfer calls, help with enquiries
• Manage meeting room bookings

Order catering for meetings when necessary

• Keep reception area and meeting rooms tidy
• Set up audio visual systems and trouble shoot problems in meeting rooms, engaging service desk

when issues cannot be resolved

• Provide support to the team members where necessary

Administration

• Post: sort & distribute mail to employees; process daily outgoing mail
• Take care of incoming and outgoing courier packages and other deliveries
• Taxi and hotels bookings
• Print access cards and assist managing the access control system
• Maintaining various spreadsheets with live data
  

Office

• Organise stationery orders and maintain stationery stock levels
• Assist Office Management team with H&S (DSE assessments, Fire Marshal, First Aid duties)
• Work closely with office management team and building management team

Skills

• Strong Microsoft Office (Excel, Word, Outlook, Teams) skills
• Strong organisational skills
• Ability to prioritise
• Well-presented remaining calm under pressure
• Friendly and confident persona
• Strong attention to detail and able to use initiative
• Team player with the ability to work independently and reliably on routine or specific tasks
• Flexibility with approach to work and daily tasks