AddressThe Company
At MS, headquartered in the dynamic landscape of Abu Dhabi, we are more than just advisors, we are your bridge to success. With a steadfast commitment to excellence, we offer streamlined financial and advisory services ranging from compliance, accounting, tax, and technology solutions that transcend borders.
Our roots in both Abu Dhabi and Dubai, as well as our presence in the Abu Dhabi Global Market (ADGM), strategically position us to offer unparalleled insights into local compliance and regulations. We serve as the catalyst for global companies seeking to flourish in the MENA region, particularly in the heart of the UAE.
At the core of our commitment to service excellence lies a pioneering Research and Development hub in India that propels disruptive ideas and services, enabling us to redefine industry benchmarks and provide cutting-edge solutions.
Title: Admin Assistant - CEO Office
Location: Kinfra Techno Industrial Park, Kakkanchery, near Calicut University
Overview:
Join our team as an Assistant supporting our CEO OFFICE, where you'll play a vital role in maintaining efficient office operations and providing direct assistance to the CEO OFFICE team.
Responsibilities:
- Calendar and Schedule Coordination: Assist the CEO OFFICE in managing the CEO’s calendar, scheduling appointments, and arranging meetings, ensuring accuracy and timeliness.
- Communication Management: Handle calls, emails, and correspondence, responding as appropriate, maintaining professionalism and confidentiality.
- Documentation and Reporting: Support in drafting, proofreading, and formatting reports, SOPs, mails, and documents for the CEO’s review.
- Meeting Support: Prepare meeting agendas, Majilis coordination, attend meetings when necessary, and take accurate minutes for distribution.
- Travel Arrangements: Assist in organizing travel itineraries, accommodation, and transportation for the CEO, ensuring smooth and cost-effective travel.
- Office Administration: Manage office supplies, equipment maintenance, and ensure the office environment is organized and conducive to productivity.
- Database Management: Manage and regularly update client databases, meticulously documenting significant dates, collaborating closely with the Business Development department to coordinate timely greetings and ensure personalized communication.
- Task Prioritization: Assist in prioritizing tasks and managing deadlines, ensuring that critical matters are addressed promptly.
- Special Projects Support: Aid in research, data collection, and coordination of special projects of CEO OFFICE as assigned.
- Collaboration and Coordination: Liaise with other departments or assistants to facilitate effective communication and collaboration across the organization.
Requirements:
- 1 to 3 years of experience in an administrative or assistant role preferred.
- Strong organizational skills with attention to detail.
- Exceptional numerical reasoning and analytical skills
- Excellent communication skills, both written and verbal.
- Proficiency in MS Office Suite and basic administrative tools.
- Ability to multitask and adapt in a fast-paced environment.
- Discretion in handling sensitive and confidential information.
Job Type: Full-time
Schedule:
- Day shift
Work Location: In person
Speak with the employer
+91 7994921557
