AddressKey Responsibilities:
Purchasing Planning
- To prioritize purchases based on resources and urgency.
- Ensure to evaluate user needs and functionality of various materials purchased.
- Ensure that all Licensing laws are adhered to.
- Plan, direct and control all day-to-day Purchasing functions.
People Management
- Ensure that the team has been trained for all safety provisions.
- Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
- Provide effective support to the team to enable them to provide a range of effective and efficient services.
Financial Management
- Monitor and maintain inventory records of all the purchases made.
- Identify optimal, cost effective use of the resources and educate the team on the same.
Operational Management
- Prepare and invite tenders, contracts, and other related documents for ensuring a regular supply of materials.
- Ensure to carry out negotiations with vendors, manufacturers and agencies to obtain the best combination of price, quality, quantity, delivery, terms of payment and reliability of supply.
- Investigate and follow-up on complaints received from receiving, stores and user departments about the products and obtain corrective actions from the vendors.
- Keep track of Government Legislations for import of the equipment and materials & also ensure to know the name of the supplier.
- Handle import of equipment and material right from inquiry to the actual purchase.
- Coordinate with the other departments concerned on imports and the advise them on the impact of the same.
- Check processing and follow up for corrective action
- Ensure that all policies & procedures are adhered to in purchases.
- Ensure to replace the materials, if not accepted by the user department.
- Coordinate operations with Department Coordinators, Supervisors and other Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.
Managerial Qualities
- Leadership skills that utilize persuasion and motivation to attain organizational goals is the most desirable management quality, followed by honesty, integrity, ethical behaviour, tactfulness, openness, and cultural awareness;
- Ability to accept responsibility;
- Self confidence, motivation, drive and tenacity;
- Ability to enhance organizational performance;
- Ability to clearly delegate tasks and responsibilities;
- Ability to think strategically, inductively, and creatively;
- And the propensity to recognize and acknowledge other peoples’ ideas.
