Office Services Administrator (Fixed Term Contract - 12 Months)

You will support the hotel invoice payment process and streamline the hotel billing and payment process to minimize escalations. This work includes supervising the invoice clearance process, ensuring timely submissions, verification & clearance of all invoices, and maintain the invoice tracker with all information. You will also support Quarterly No Due Certificate (NDC) submission, maintain the hotels NDC tracker, and provide regular follow up with global finance and accounting (GFA) and the hotel finance team.

You will support monthly MIS Preparation which includes preparing monthly travel dashboard for both Air and hotels, Hotel Transient RFP data analysis, GST Reconciliation and Vendor management. You will support the team by improving reporting capabilities. You will also manage and deliver reports and queries for the team, senior leaders, and ad hoc internal study teams. As a member of the travel team, you will be responsible for creating office/function-specific reports (including preparing models, projections and analysis) and providing analytical insights while ensuring high data quality, data integrity, and compliance with firm policies.

This role will require you to collaborate with multiple stakeholders as you complete check and control on the payment process, resolving queries from finance, raise query with vendors and follow-up for updated invoices. This includes regular calls & touch-bases with the key stakeholders & finance representatives.