Front Office Executive

Role:Join our prestigious venture capital fund as a Front Office Executive, where your organizational prowess and quick thinking will be instrumental in ensuring the seamless operation of our Front Office. As a key orchestrator of operational excellence, you will manage everything from the front desk experience to office asset and courier coordination. If you are a highly presentable professional with a knack for navigating a fast-paced environment, apply now to be part of our dynamic team!
Job Responsibilities:Front Desk Management:Ensure a polished and welcoming reception experience for all visitors.Efficiently handle incoming calls and direct them to the appropriate personnel.Office Management:Oversee day-to-day office operations with an eye for detail.Maintain a well-stocked and organized office environment.Coordinate with vendors for prompt office maintenance and repairs.Office Asset Management:Keep meticulous track of office assets, ensuring their optimal functionality.Streamline the allocation and retrieval of office assets for employees.Courier Management:Handle incoming and outgoing couriers promptly and securely.Maintain precise records of all shipments.Travel and Accommodation Coordination:Quickly and efficiently assist in ticket and hotel bookings for team travel.Navigate the logistics of team travel arrangements with finesse.Event Execution Support:Provide on-the-go assistance in organizing and executing office events.Tackle logistical challenges with a solution-oriented mindset.Petty Cash Management:Manage petty cash disbursements with accuracy and discretion.Reconcile petty cash transactions in a timely manner.Vendor Management:Cultivate effective relationships with vendors for seamless service.Negotiate terms and monitor service levels to ensure optimal performance.Purchase Management:Execute purchase requisitions swiftly, obtaining competitive quotes.Employ quick thinking to negotiate and secure favourable terms.
Qualifications and Skills:Bachelor's degree in Business Administration or related field.Proven experience in a similar role, preferably in a venture capital or financial services environment.Exceptional organizational and multitasking abilities.Strong communication and interpersonal skills.Proficient in Microsoft Office Suite.Demonstrated ability to thrive in a fast-paced environment.Quick thinking on the toes to handle unexpected challenges.Strong attention to detail and accuracy in execution.Willingness to do what it takes to ensure smooth office operations.