AddressDeputy Director
- Under the overall supervision of the Director, supports the Director of the Service in formulating and implementing the substantive work programme/project of the Service, oversees the management of activities undertaken by the Service, ensures that programmed activities are carried out in a timely fashion and co-ordinates work in the different areas both within the Division and Department and with other organizations of the FoP System, as appropriate.
- Leads, supervises and carries out the work programme of the Service under his/her responsibility. Coordinates the work carried out by different work units under the Service and by other agencies and bodies of the FoP system; provides programmatic/substantive reviews of the drafts prepared by others.
- Co-ordinates and oversees the preparation of reports for presentation to inter-organization bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme/Project Coordination, Economic and Social Council and other policy-making organs, as appropriate.
- Reports to inter-organization bodies on budget/programme performance or programmatic/ substantive issues, as appropriate, particularly those presented in biannual and/or annual reports.
- Ensures that the outputs produced by the Service maintain high-quality standards; and that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by the Sections under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
- Assists the Director in preparing the work programme/project of the Service, determining priorities, and allocating resources for the completion of outputs and their timely delivery.
- Undertakes or oversees the programmatic/administrative tasks necessary for the functioning of the Service, including preparation of cost plans, budgets and financial agreements, asset management and disposal processes, grant administration, monitoring and reporting on budget/programme performance, voluntary trust fund administration, evaluation of staff performance (PAS), interviews of candidates for job openings, evaluation of candidates and preparation of inputs for results-based budgeting as required.
- Recruits staff, taking due account of geographical and gender balance
. - Manages, guides, develops and trains staff under his/her supervision.
- Fosters teamwork and communication among staff in the Service and across organizational boundaries.
- Leads and supervises the organization of meetings, seminars, etc. on substantive issues. Manages the substantive preparation and organization of such meetings or seminars.
- Participates in international, regional or national meetings and provides programmatic/substantive expertise on an issue, or holds programmatic/substantive and organizational discussions with representatives of other institutions
- Represents the Service at international, regional or national meetings
- Acts as Officer-in-Charge of the Service in the absence of the Director.
Competencies:
- PROFESSIONALISM: Knowledge of the substantive field of work in general and of specific areas being supervised. Strong knowledge of and ability to apply FoP rules, regulations, policies and guidelines in work situations. Ability to produce reports and papers on technical issues and to review and edit the work of others. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts under final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
- BUILDING TRUST: Provides an environment in which others can talk and act without fear of repercussion; manages deliberately and predictably; operates with transparency; has no hidden agenda; places confidence in colleagues, staff members and clients; gives proper credit to others; follows through on agreed upon actions; treats sensitive or confidential information appropriately.
