Executive - Front Desk

Description

Executive - Front Desk
Experience –1 to 6 years

Job Profile:

• Responsible for Front Desk Support and assist in day to day Site Office administration.
• Responsible for proper key control and other security measures.
• Answers telephone courteously and receive and relay messages appropriately.
• Greet visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to appropriate office, department or employee.
• To assist in the preparation of regularly scheduled reports.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issue.
• Assist in the planning, preparation of meetings, conference shall arrangements and support senior executives travel arrangements and operational support activities.
• To develop and maintain a filing system
• Perform administrative activities such as booking meeting rooms, photo copy, drafting letters and managing courier packages.
• Taking Care of General administrative responsibilities of the office and day to day office work.
• Maintaining proper checklist related to housekeeping activities
• Procurement and Inventory Management. Managing day to day purchase of office requirements, preparing purchase request order and getting approval, maintaining inventory stationary medicines etc and maintain record at the same time.
• To update and maintain office policies and procedures.
• To supports Administrative Staff with event preparations; sending out mailings, attendee list and material preparations.
• Overall event management activities
• To update appointment calendars and schedule meetings/appointments.
• Checks bills pertaining to front desk for accuracy and ensure timely payments.
• Travel arrangements with respect to ticket booking(Air, Rail, and Road )
• Supporting Director in her day to day work as and when assigned.
• Directors Co-Ordination in absence of EA.
• Checking whether un-worked/unknown/persons are working in the reception area.
• Overall event management activities.
• Any other work appropriate to the post.
• To perform other clerical receptionist duties as directed by the company.
• Actively work on ERP

Administration:

• Timely purchase of stationary.
• Ensure the proper working of Telephone, water purifier, office chair, electrical
  a. Equipment fridge, microwave etc.
• Ensuring printing related purchase like letter head, visiting head, visiting cards, cash voucher requisition form, challans etc.
• To maintain proper office maintenance through communicating with concerned person like Electrician, AC Repairs
• Ensure the function of networking like CCTV, Projector, and LAN Points etc.
• Checking Clarence of courier bills, Stationary bills, card payments etc.
• Ticket booking whenever required.
• Ensuring maintenance of library books.
• Ensuring availability of keys.
• Attending to vendor queries.
• Verifying the bill payments for Airtel Mobile and Airtel Landing along with the approvals.
  IDEAL CANDIDATE PREFERENCE:
  EDUCATIONAL QUALIFICATION:
  Graduation in any Discipline.
  DESIRED SKILL SET:
  Coordination skills
  Proper mail drafting
  Negotiation skills
  Problem solver
  

Certificates/Skill Set:

MS Office (Word, Excel, Power Point, Outlook)