Address
Form of work With a unique legacy in dermatology as well as decades of cutting-edge innovation, Galderma is the pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that spans the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermo-cosmetics, and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body’s largest organ – the skin – meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin we’re in shapes our lives, we are advancing dermatology for every skin story.
We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.
At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.
Job Title: Deputy Manager - Administration
Location: Mumbai
Job Description:
Manage and coordinate office administrative procedures, and ensure organizational effectiveness and efficiency in respect to travel arrangements, inventory of office supplies, office staff supervision etc.
Key Responsibilities:
Statutory Regulatory Compliance
- Liaison with the relevant regulatory licenses from various authorities BMC, Police etc. and ensuring all legal statutory documentation for smooth operations of Galderma India office.
- Liaison with payments for government utilities or taxes as per the due date and ensure no delays.
Vendor & Agent Management
- As per travel request form issuing of tickets for domestic & international business travel.
- Facilitate visas procurement for international travels as required and foreign currency procedures.
- Shortlisting and finalizing of hotels for stay & conferences as per the requirement.
- Undertaking entire execution starting from shortlisting to finalizing the hotel & travel facilities for annual review meetings, cycle meetings and staff rejuvenate program (SRP).
- Manage & coordinate for car travel booking procedures for department heads, doctors & other employees as per the request.
- Negotiate best deal & manage relations with external vendors & agents for better business negotiations.
- Invoice generation and maintenance of documents as per the purchase policy.
- Arrange for annual maintenance contracts wherever required after due approval.
Office Management
- Oversee facilities services, maintenance activities and tradespersons in the company.
- Prepare & adhere to admin departmental budgets.
- Supervises the routine administrative functions such as stationery, housekeeping, security, canteen and ensure smooth functioning.
- Ensure timely payment of Non - Faculty / Non - Financial – utilities like rent, electricity, internet, or telephone bills.
- Reimbursement for conveyance, canteen, employee travel and out duty of head office employees.
- Oversee inventories stock card, manage project office supplies and procurement orders for low availability of materials.
- Provide Inter departmental admin support as per the requirement.
- Provide all in-country logistic support for international visitors including consultants and doctors.
- Ensure servicing and maintenance of electrical & non-electrical office equipment’s.
- Oversee & lead courier management for Galderma India office.
- Managing Leave & attendance of HO / field employees.
Skills & Attributes Required:
Behavioral
- A strong sense of urgency about solving problems and getting work done.
- Effectively diffuses/de-escalates difficult or confrontational situations.
- Ability to network extensively with the related stakeholders.
- Ability to explain issues, policies, procedures, and other pertinent information clearly and accurately to vendors, agents, and co-workers.
- Prioritizes tasks in a fast paced, changing environment through frequent interruptions and changing deadlines.
- Demonstrate expert knowledge of office policies and procedures.
Technical
- Effectively apply technical knowledge to solve a range of problems with office equipment and office workplace.
- Accurately and consistently apply local government policies and guidelines for smooth going of the office premises.
- Understand and adhere to the policies, procedures, and guidelines of the government local bodies.
- Apply special techniques to manage situations involving stress or change.
Job Requirement:
- Education: Bachelor’s in Business Management and MBA shall be preferred
- Work Experience: Minimum 5 years of post-educational qualification relevant experience in the Administration role.
- Required pre-requisites skills/experience for this position: Computer proficiency –such as Microsoft Office Suite. Knowledge acquired in Travel & Visa requirements of various countries. Facility Management (Electrical / HVAC / Compliance etc)
