Address
Form of work India
Full Time
Appfire is an enterprise collaboration software company that enables teams to plan and deliver their best work. Since launching in 2005 as one of the original Atlassian ecosystem partners, Appfire has built a portfolio of top-selling apps for more than 30,000 customers — including 55% of Fortune 500 companies. As a product-led company, Appfire identifies gaps in industries serving developers and client support teams and then builds solutions that drive productivity and efficiency.
Appfire continues to grow exponentially, with teams spanning 20+ countries. We are financially strong, continuously meeting or exceeding revenue targets, and we invest heavily in strengthening the foundation of our organization. Being philanthropic is integral to operating our business, so we donate 1% of employee time, product, profit, and equity as part of our Pledge 1% commitment.
Come join our team!
Job Purpose and Overview
Appfire is looking for a full-time, skilled Office Coordinator to report to the Global Finance Operations Manager (Boston, Massachusetts) and undertake a variety of key operational functions, to include facility management, vendor management, file and record maintenance and day-to-day office tasks. You will be an integral part in ensuring that our office runs smoothly and are successful in supporting other business activities.
What You Will Do
Coordinate the office procurement process for all requested services and products in collaboration with the Finance team. This includes preparing and executing bids, obtaining multiple quotations, and creating comparison sheets for team evaluation.
Take ownership of vendor and contract management, including negotiating and coordinating with vendors, establishing and maintaining strategic vendor relationships, following set guidelines for vendor identification and verification, monitoring vendor performance, and providing front-end support.
Audit vendor invoices, receipts and bills, TDS and GST payments for accuracy and price consistency against contracts and reimbursements from vendors.
Maintain ISO 27001 facility requirements, including properly ensuring security and emergency preparedness procedures are implemented.
Plan, direct, and coordinate all office facility and improvement plans.
Administer office facilities, administration and maintenance.
Develop and follow operational workflow procedures to ensure maximum efficiency.
Administer on-boarding/off-boarding activities, including provisioning equipment, coordinating required documentation, and collecting keys and equipment upon departure.
Process, organize, prioritize and follow-up on all incoming queries and requests from employees, vendors, customers, and authorities from all modes of communication.
Organize and support team functions and events.
Organize, coordinate and process incoming mail.
What We Would Like To See
Bachelor’s Degree, or higher, in business administration, or related field preferred.
5-8 years of professional experience in Operations or Administration
Proficiency in MSOffice and Google Docs.
Excellent written and verbal English.
Excellent project management skills.
Great negotiation skills.
Ability to work in a collaborative environment and enthusiasm for pitching in and assisting where needed.
Strong organisational and problem-solving skills.
Think and work independently with minimum supervision.
Experience with Coupa, Confluence, Jira and Asana preferred, but not required.
We’ve Got You Covered
Every Appfire employee is eligible for company equity
Remote Work: flexibility to work from home or from our offices + remote working allowance up to INR 12,000 per annum (paid monthly)
Unlimited paid sick leave in the event of an employee’s own illness or injury
Annual Leave: 21 working days of paid annual leave.
Public Holidays: 10 days of paid public holidays per calendar year.
Paternity and Maternity Leave Offerings
Group Medical Insurance: Coverage of INR 5,00,000 per annum for a family including dependents parents with no additional cost
Personal Accident Insurance: Coverage up to INR 15,00,000 for the employee.
Group Term Life Insurance: Coverage up to INR 15,00,000 for the employee.
Employee deposit linked insurance scheme (EDLI): Employees are covered up to an amount of INR 7,00,000 as per the EDLI rules.
Crèche benefit
Training and development: access to a comprehensive library of training videos.
#LI-Remote
Req ID: 371
