Project Coordinator, Materials Program (Contract)

Description

Brief Job Overview

This is a non-supervisory position to provide operations and project management support for USP’s Materials Program.

The incumbent will be responsible for completing operational aspects of the program, including coordinating internal resources and vendors to build the SKUs of the product line with prompt turnaround on vendor quotes, PO creation and execution, developing and reporting metrics regularly to monitor production pipeline, and play a central role in improving the overall operations process.

The incumbent will work closely with the business unit lead and program management function within USP.

How will YOU create impact here at USP?

• Coordinating internal resources and vendors to build the SKUs of the product line and for the flawless execution of orders.
• Maintains relationship with USP-India synthetics team and external suppliers on operational aspects, working closely to achieve on-time delivery of PAI products and resolves logistical and other operational bottlenecks.
• Works closely with business unit head and product management lead to select suppliers, from approved external suppliers and USP-India synthesis department, for new PAI products to be added to the product line.
• Reports out progress of each order from order placement through to delivery.
• Track operational and logistical metrics to identify bottlenecks and recommend solutions for the bottlenecks.
• Monitor dwell times in each stage of different process flows and make recommendations to continually improve where needed.

Who USP is Looking For?

The successful candidate will have a demonstrated understanding of our mission, commitment to excellence through inclusive and equitable behaviors and practices, ability to quickly build credibility with stakeholders, along with the following competencies and experience:

• Bachelor’s degree or equivalent professional experience
• Minimum of three to four years of experience supporting project execution, from information gathering to stakeholder coordination.
• Minimum of three to four years of experience in roles that involve rigorous inter-departmental coordination, and vendor management or managing external contacts.

Additional Desired Preferences

• Experience creating and tracking Purchase Orders (POs).
• Diligent in follow through on many simultaneous requests with internal and external stakeholders, and holding those accountable.
• Intermediate to advanced MS Excel skills (working with functions, pivot tables, data visualization).
• Experience creating and maintaining dashboards (Excel, Tableau, AchieveIt, or other platforms).
• Self motivated to work at a reliable pace and escalate issues appropriately.

Supervisory Responsibilities

Nil

COVID-19 Vaccination Policy (will apply to the selected candidate(s) hired):

As a condition of employment with the United States Pharmacopeial Convention's (USP) duty to provide and maintain a workplace free of known hazards, all employees and contingent staff hired after July 1st, 2021, must be fully vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.

USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. We are committed to creating an inclusive environment in all aspects of our work—from the standards we make to the partnerships and conversations we cultivate. An environment where every employee feels fully empowered and valued irrespective of, but not limited to, personality, race, ethnicity, physical and mental abilities, education, religion, gender identity and expression, life experience, sexual orientation, country of origin, regional differences, work experience, and family status. We are committed to working with and providing reasonable accommodation to individuals with disabilities.

Note: USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Job Category Contingent Staff

Job Type Full-Time