Officer, Admin & Facility - GBS

Overview
POSITION SUMMARY STATEMENT:
This particular role – Officer – Admin & Facility is expected to perform :

• Individual should demonstrate the ability to manage a large amount of requests related to Air, ground transport and should be able to provide support within team for a required responsibility.
• Perform tasks of general Admin & Facility related office upkeep and maintenance, keeping record and control of them.
• Perform all preventive and maintenance as per statutory and regulatory compliances in accordance with Company Regulations.
  

Detailed Responsibilities

• Conduct inspection tours of facilities and general maintenance services.
• Evaluate service level vendors and generate monthly meetings with vendors.
• Responsible for operation logs, reports, routines, parameter measurements and services in general that will be reported to the administrative supervision of the department including the control of daily consumable materials.
• Manage and assign maintenance and operation tickets requested by users.
• Generate monthly ticket charts and metrics.
• Effectively coordinate & work with team members, cross-functional teams.
• Access points management –To handle multiple requests in one go.
• Costing – Work with various BU's to understand and operate within the allocated budget..
• Strategic – To analyze the cost differences and take a decision as per company policy
• Maintaining all TAF, TAF approvals, MIS and other related documents reports.
• Air & Ground transport related invoice processing with proper MIS/data & reports .
• Compliance & Audit – Ensure compliance requirements as per the statutory norms and company policy.
• Manage the end-to-end process of invoice processing, ensuring accuracy and adherence to financial protocols.
• Initiate and manage timely follow-ups on pending payments, resolving any discrepancies and ensuring prompt settlement.
  

Required Qualifications
Bachelor's degree or higher in Admin & Facility Management, Logistic /Transport Administration.
Skills

• Commanding verbal communication skills in Hindi, English & Kannada (regional language) with ability to connect with employees, vendors.
• Multi-tasking team player, problem-solving skills Proven experience,
• Excellent time management skills and strong ability to multitask and prioritize.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and email tools.
• Knowledge of IATA will be preferred, but not a necessity.
  

Languages
English, Hindi & Kannada (Regional language)
Experience
Minimum of 2 to 4 years operational experience in Administration background and should have knowledge in both facility & logistic support (bachelor's degree in Facility Management, Business Administration, or a related field)
Education

• Bachelor's degree in Admin & Facility Mgmt./Logistic areas.
  

Qualifications
Please review EMEA&I Description box

Skills: logistic support , Iata, Time Management, Microsoft Office, Facility Management, Verbal Communication, Problem-solving

Experience: 2.00-4.00 Years