Human Resources Compliance Specialist

Job Overview: 

The Human Resources Compliance Specialist ensures the company's compliance with all local, state, federal, and international HR regulations, guidelines, and standards, Monitoring employees work, Monitor Devices/Equipment's. This role is instrumental in implementing HR policies, conducting audits, and ensuring all HR processes are legally compliant. 

Responsibilities: 

Policy Development and Implementation:  Assist in the development and implementation of HR policies and procedures that adhere to legal and industry standards. 

Compliance Auditing:  Conduct regular audits of company policies and procedures to ensure they are in compliance with applicable laws and regulations. 
Training and Education: Develop and implement training materials and programs for HR staff to enhance understanding of and compliance with applicable laws and regulations. 

Reporting and Documentation : Prepare and maintain documentation such as reports and logs to evidence compliance activities and to support investigations or audits. 

Research and Analysis:  Monitor legislative and regulatory changes, interpret relevant laws and regulations, and provide recommendations on necessary organizational policy or process changes. 

Advice and Guidance: Provide advice and guidance to HR and management staff on compliance matters, potential risks, and the interpretation of relevant laws and regulations. 

Compliance Monitoring:

• Regularly review and monitor Employee Performance and Attendance, other HR policies and practices to ensure compliance with federal, state, and local employment laws and regulations.
• Conduct internal audits to assess compliance with company policies and identify areas for improvement.
• Monitor Devices and Equipment 

Training and Education:

• Develop and deliver training programs on compliance-related topics for HR professionals, managers, and employees.
• Stay current with changes in employment laws and regulations, and ensure that HR teams are informed and trained accordingly.

Investigations:

• Conduct internal investigations related to HR compliance matters, including discrimination, harassment, and workplace misconduct.
• Work closely with legal counsel as needed and ensure timely resolution of compliance-related issues.

Recordkeeping and Reporting:

• Maintain accurate and up-to-date records related to HR compliance activities.
• Prepare regular reports on compliance metrics and present findings to HR leadership.

Collaboration with External Agencies:

• Serve as the point of contact for government agencies and auditors during compliance-related inspections or audits.
• Coordinate responses to inquiries and ensure all required documentation is provided promptly.

Employee Relations:

• Collaborate with HR and management to address employee relations issues, ensuring resolution in compliance with applicable laws and regulations.

Requirements: 

Education:  Bachelor's degree in Human Resources, Business Administration, or a related field. Professional certifications such as SHRM-CP or PHR could be advantageous. 

Experience: 

• Minimum of 5 years of experience in HR compliance roles, with a strong understanding of federal, state, and local employment laws.
• Proven experience conducting internal investigations, Employee Performance monitor, Monitoring Equipment's and Devices, and implementing compliance programs.

Technical Skills:  Expert with Microsoft Intune, Monitoring Tools like SentryPC. ActivTrak, InterGuard, Teramind, Monitoring Employee Performance, Other Compliance and Attendance Maintenance, Proficiency in Performance Management tool - BambooHR, Proficiency in HRIS and other HR-related software. Knowledge of MS Office. 

Skills:

• In-depth knowledge of HR policies, procedures, and best practices.
• Strong analytical and problem-solving skills.
• Excellent communication and presentation abilities.
• Detail-oriented with strong organizational skills.
• Ability to maintain confidentiality and handle sensitive information.

Additional Qualifications:

• Familiarity with HRIS and compliance management tools.
• Ability to work independently and collaborate effectively in a team environment.

Soft Skills:  Excellent analytical and problem-solving skills. Strong written and verbal communication skills. Attention to detail. 

Other:  In-depth knowledge of HR laws and regulations. 

Disclaimer:  This job description is not an exhaustive list of the skills, efforts, duties, and responsibilities associated with the position. The company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. 

Note:  The actual duties and responsibilities may vary depending on the department's needs and the evolution of the role.