Head Compliance & Projects

Key Result Areas/Accountabilities:

Key Result Areas/Accountabilities

Supporting Actions

Compliance with Listing Regulations i.e. SEBI (LODR) Regulations, 2015

Accountable for Compliances for Quarterly Compliances, Website Disclosures, Newspaper Publications, Corporate Announcements, Financial Results filings and Compliance with Corporate Governance under the Listing Regulations. To keep a track on Related Party Transactions as per SEBI (LODR) Regulations. 

Compliance with SEBI (Prohibition of Insider Trading) Regulations, 2015

To be accountable for compliance with the Insider trading regulations. To take the disclosures from the promoters on any changes in their shareholding. Preparing note on the regular basis and intimate the executive about the regulations. To intimate the connected persons about the closure of trading window. To intimate SEBI as soon as the threshold limit of trading in Shares of Company and intimate the same to the stock exchanges electronically in their format. 

E Voting for General Meeting

Ensure that the remote e-voting is calculated in accordance with the secretarial standards and the same has been intimated to the NSDL who are the service providers for same. E-voting involves two aspects one voting during the e-voting period and second voting the at the AGM Venue. Drafting E-mail communication and sending the same to NSDL along with the Annual Report and Notice to be dispatched to the stakeholders electronically and in timely manner. Keeping record of all e-mail bounce back cases as per requirement of secretarial standards and ensuring hard copy of the Annual Report with notice is sent to them electronically. Ensure that all promoter/promoter group has voted electronically. Coordination with NSDL and the internet service provider at the AGM venue on the General Meeting date. 

Secretarial Audit

Coordination with Secretarial Auditor and meeting their requirements for audit. Arranging for supporting and backup papers required for the audit. Ensuring compliance of all applicable laws for carrying the secretarial audit smoothly. Coordination for secretarial auditor certificate so that the same is annexed to the Board Report. 

Resolving Investor Complaints and Providing quarterly report to the stock exchanges and placing the report in ensuing Board Report

Monitoring and resolving all the investor complaints appearing in SCORES which is an online platform provided by SEBI. Ensuing that all Complaints received from various regulatory bodies like ROC, NSE, BSE are duly attended and resolved within the specified timelimit. Preparing and Sending quarterly investor grievance complaint report to the stock exchanges and placing the same for noting in the ensuing Board Meeting. Coordination with SEBI executives and meeting them with all the supporting papers for resolving the complaints if the same are shown as pending in SCORES on the Company Side. Preparing and sending half yearly reporting to SEBI on investor grievance complaints as per the format specified by them. 

Compliance with Companies (Cost Record and Audit) Rules, 2014

Classification of products and services according to laws applicable. Intimation to controller’s department for the proper classification. Arranging certificate of Independence and Eligibility from the cost auditors. Filing of Form CRA-2 with Ministry of Corporate Affairs online within 30 days of Board Meeting in consultation with Cost Auditors for Company. Coordination with Cost Auditors and controller’s department for filing of Cost Audit Report within 180 days from the end of Financial Year. Filing of Form CRA-4 with MCA in consultation 

Compliance with Companies Act, 2013 & Secretarial Standards and act as Company Secretary of Utkal 

As a Company Secretary of Utkal ensure the Secretarial Audit of Utkal and also the Secretarial Standards while conducting Board & General Meeting. Convening Quarterly Meeting, sending notice and agenda paperstogether with supporting at least seven days in advance, arrangement of meeting including directors travel and accommodation, payment of sitting fees, coordination for video conferencing if any, preparation of minutes and sending it to all directors within 15 days of

commencement of the meeting. Signing the minutes in next Board meeting.

Secretarial Works of Tubed Coal Mines and Annual Return of Hindalco and Subsidiaries

Accountable for the secretarial work of Tubed Coal Mines Limited which includes conducting of board and general meetings, preparation of minutes, maintenance of statutory registers, conduct and assistance for statutory audit, ROC filings as per Companies Act 2013, Balance Sheet and Annual return filing with Ministry of Corporate Affairs. Also to coordinate for the secretarial work of Mahan Coal Limited. Collecting all information required for filing of Annual Return Taking certificate from practicing CS for due compliance of all applicable laws which has to be then attached to the Annual Return. Filing Form MGT-7 with Ministry of Corporate Affairs within 60 days of date of Annual General Meeting.