AddressExperience : 3+ yrs
Job Description:
As an Event Manager in our event management company, this role will be responsible for planning, organizing, and executing a wide range of events, including corporate conferences, trade shows, product launches, weddings, and social gatherings. Working closely with clients, vendors, and internal teams, will oversee all aspects of event coordination, from conceptualization and budgeting to on-site management and post-event evaluation. This role will involve managing multiple projects simultaneously, ensuring seamless execution, and delivering exceptional experiences that exceed client expectations and achieve desired outcomes.
Key Responsibilities:
1. Collaborate with clients to understand their event objectives, preferences, and budgetary constraints, and develop customized event proposals and concepts to meet their need.
2. Plan and manage all logistical aspects of events, including venue selection, catering, audiovisual requirements, transportation, accommodations, and staffing..
3. Coordinate with vendors, suppliers, and contractors to negotiate contracts, obtain quotes, and secure services and equipment within budgetary constraints.
4. Develop detailed event timelines, schedules, and production plans, and oversee the execution of each phase of the event to ensure smooth operations and timely delivery.
5. Lead and supervise event staff, including coordinators, volunteers, and temporary personnel, and provide clear direction and support to ensure effective teamwork and task completion.
6. Conduct site inspections and walkthroughs at event venues to assess layout, logistics, and technical requirements, and address any operational or safety concerns.
7. Oversee event setup, décor, signage, and branding elements, and ensure that all design elements align with the client’s vision and brand guidelines.
8. Serve as the primary point of contact for clients, vendors, and stakeholders throughout the event planning process, and proactively address any issues or challenges as they arise.
9. Conduct post-event evaluations, gather feedback from clients and attendees, and analyze event performance to identify strengths, weaknesses, and areas for improvement.
Qualifications:
1. Bachelor’s degree in event management, marketing, or a related field.
2. Proven experience working as an Event Manager or coordinator, preferably in the event management industry or a related field.
3. Strong project management skills, with the ability to manage multiple projects simultaneously and prioritize tasks effectively to meet deadlines.
4. Excellent communication and interpersonal skills, with the ability to build rapport with clients, vendors, and team members and negotiate contracts and agreements.
5. Creative thinking and problem-solving abilities, with a proactive approach to identifying opportunities for innovation and improvement.
6. Strong attention to detail and organizational skills, with the ability to plan, execute, and evaluate events meticulously.
7. Flexibility to work irregular hours, including evenings, weekends, and holidays, as required by event schedules and client needs.
