Document Controller - Quest Global

Quest Global is an organization at the forefront of innovation and one of the world’s fastest growing engineering services firms with deep domain knowledge and recognized expertise in the top OEMs across seven industries. We are a twenty-five-year-old company on a journey to becoming a centenary one, driven by aspiration, hunger and humility.

We are looking for humble geniuses, who believe that engineering has the potential to make the impossible, possible; innovators, who are not only inspired by technology and innovation, but also perpetually driven to design, develop, and test as a trusted partner for Fortune 500 customers.

As a team of remarkably diverse engineers, we recognize that what we are really engineering is a brighter future for us all. If you want to contribute to meaningful work and be part of an organization that truly believes when you win, we all win, and when you fail, we all learn, then we’re eager to hear from you.

The achievers and courageous challenge-crushers we seek, have the following characteristics and skills:

Roles & Responsibilities:

• Support the project in the EDM system (data ownership, folder structure, roles and access rights, archiving / classification criteria) in collaboration with data ownership manager / Offshore DM
• Creating and maintaining the project-specific document management plan (DM plan);
• Finalization of the document list (includes customer documents and internal project documents) with the project manager, the subproject managers and, where applicable, the customer
• Creating and maintaining the document list;
• Clarification of interfaces and customer requirements regarding document management
• Management and distribution of all controlled documents and all formal correspondence ensuring consistency and traceability for all parties;
• Delivering the contractually agreed customer documents (submittals) to external parties (e.g. customer, adviser, supplier) and/or to an intermediary local office. This also includes the entire correspondence relating to documents for these interfaces so as managing, distributing and documenting feedback, responses and incoming documents (from suppliers, installation site, customers or other third parties);
• Ensures correct versioning and revisioning by suitable methods including assignment of document numbers (placeholders) for all project deliverables externally and internally;
• Quality checks documents on formal aspects to meet project specifications
• Support of controlling for the timely document preparation in collaboration with the project scheduler

Required Skills (Technical Competency):

• Must carry 4 to 6 years of experience in relevant position
• Have relevant experience as a Documentation manager in large project environment
• Have knowledge of project management
• Have knowledge of Railways Signaling domain
• Have good communication skills
• Able to work with different teams, sometimes situated in other offices or countries

Desired Skills:

• Must have experience conducting meetings and presentations.
• Intermediate/Advanced computer skills including Adobe, Excel and Microsoft Office applications
• Understanding of version and revision control
• Good understanding of technical and engineering terminology with clear understanding of document lifecycles and project phases