Assistant Manager - Finance & Accounting

Frost & Sullivan is at the center of an ecosystem of best practice cultivation, executive peer support, and cutting-edge insights that is singularly focused on reshaping the world through managed growth.

 

The Assistant Manager supports the Manager in various aspects of overseeing and executing the process. They assist with scheduling, resolving operational issues, and may also be responsible for managing specific projects. This could involve budget management and representing the Manager in meetings with clients and suppliers. Staying informed about industry developments and best practices related to transformational management is crucial for Assistant Managers. Strong organizational, leadership, and communication skills are essential, along with technical knowledge.

 

Location - Chennai (Work from office only)

Responsibilities

 

Secretarial Matters

 

1. A) India

• Preparation of Board Minutes, AGM / EGM minutes & Coordinating with Company secretary for minutes finalization.
• Monthly / Quarterly / Annual compliances required as per Companies Act including but not limited to filing of various forms on MCA portal. (MGT 7, DPT 3, MBP1 / DIR 8
• Analysis of spend areas for CSR - Statutory Spends; filing of Form CSR-2, review of proposals for spends, obtaining certificate from audit firm to access CSR amount.
• Dividend Declaration - Preparation of Minutes, Calculations & arranging for Provisional financials, Certificate from Secretary, transfers to Unpaid Dividends, Board approval for dividend.
• Facilitate / support for closure of books of accounts for Gratuity trust for FY22-23. Audit and completion tax filings with Tax authorities.
• Annual Accounts filing in XBRL format with Ministry of Corporate Affairs (Forms AOC-4, MGT-7); Obtaining compliance certificate from the practicing Company secretary in MGT-7 form on annual compliance status.
• Obtaining MSME Declaration for the Company.
• Renewal of working Capital Facilities renewal (Including BG facilities) with PNB and Citibank - Preparation of Documents for renewal, Charge creation, Obtain credit rating report.
• Online Renewal for Import Export Code of Frost & Sullivan India with Director General of Foreign Trade (DGFT) - Annual filing
• Online Filing of Statement of Foreign Liability & Assets (FLA) with Reserve Bank of India - Annual filing
• Online Renewal of Legal Entity Identifier India Limited (LEI) number of Frost & Sullivan India - annual filing

 

1. B) Middle East, Israel & Africa

 

• Bank Guarantee Sanction letter renewal - Follow ups with the Banks & providing necessary information requested for Annual review of sanctioned facility.
• Updating of records with the license authority if any, Economic Substance Reporting (ESR Filings) with Ministry of Finance, Dubai, Ultimate Beneficial Owner (UBO filings) with DMCC.
• Drafting of Resolutions & other secretarial matters, whenever necessary
• Facilitating opening of bank account if required by management.
• Insurance Evaluation & GAP analysis for Saudi Arabia.
• Facilitate / assist in process of de-registration of South Africa & Pakistan entities.

 

Accounts Receivables - Collections

• Collections – Follow-ups, Notation against each invoice in the accounting system for India & Middle East.
• Weekly Aging report for the region (MEASA). Client Account reconciliation - Netting of credit memo & prepayments against Invoice balance outstanding on a weekly basis and ensuring that there are NO open document remaining unadjusted for month than 30 days.
• Ensuring Overall receivables above 90 days are 15% or less of the Total AR outstanding.
• Keeping a close watch on outstanding receivables > 180 days and to ensure all outstanding receivables above 180 days are either collected or proposed for write off to the management.
• Passing Client Collection Entries and TDS Receivable entries in the accounting system and maintaining a register of collection received.
• Audit Support – Group / Statutory / Tax Audit - This includes preparation year end ageing reports, arriving at provision to be created for doubtful debts, Analyzing the movement in doubtful debt provision, Bad debts schedule.
• Reconciliation of TDS receivable recorded in books with Form 26 AS
• Attend to any request from the management or Sales team time to time during the CY 2024 w.r.t collections.
• Review and discuss with manager for process improvement.

Manage key stakeholders by sector/practice area to ensure expectations are met/exceeded, timelines are heeded

Develop excellent quality content

Work with a global team of experts to create a powerful customer experience

 

 

 

Required Competencies

 

We’re looking for candidates who -

• Manage key stakeholders to ensure expectations are met/exceeded, timelines are adhered and provide regular update to the reporting Manager.
• Develop excellent quality content.
• Work with a global team of experts to create a powerful customer experience.
• Preferably CA (Inter) qualified candidates
• Are Well-organized and detail-oriented
• Can multi-task and meet tight deadlines
• Are disciplined and adhere to high-quality standards
• Is a strategic thinker; understands how operational activities are vital in supporting the overall strategy of the business

 

You need to be-

• Wildly curious and entrepreneurial
• Committed to customer success
• A self-starter invested in your future
• A persuasive communicator
• Deeply Analytical
• Excited about Disruptive Trend s

• A friendly work environment with an ‘open door’ policy
• A strong career path with growth opportunities.
• Be part of a global team that strives for excellence, and fosters an Olympic spirit
• Feed your intellectual curiosity by collaborating across all levels of the company across the globe
• Global Recognition - President’s Club & Chairman’s Club Awards
• Continuous learning and coaching
• Flexible work policy

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