AddressROLE OVERVIEW:
Performs tasks involved in the formation of purchase orders. Communicates with suppliers and personnel within company to establish clear definition of requirements, and to assure performance to purchase order terms and conditions.
Prepares bidder pre-qualification, bidder lists, bid solicitation, bid analysis, makes commitments and administers purchase orders.
JOB DIMENSIONS:
A. Supervision Received
- Reports to and receives operational direction from the Purchasing Supervisor.
- At jobsite locations, reports to and receives operational direction from the Project Field Procurement Manager.
B. Supervision Exercised
- May provide supervision, training and guidance to other purchasing/expediting personnel as required.
C. Contacts
- Maintains working relationships with project Supply Chain personnel and project discipline personnel to perform assigned duties and with bidders and suppliers involved with the performance of assigned tasks.
JOB DESCRIPTION:
- Performs tasks involved in the formation, administration, and expediting of purchase orders.
- Communicates with suppliers and personnel within company to establish a clear definition of requirements and assure performance on purchase order terms and conditions.
- Prepares bidder pre-qualifications, bidder lists, negotiation plans, bid solicitations, bid analysis, award recommendations, and commitments, including aspects of purchase order administration.
- Executes work as per the project sourcing strategy, compliance with the project's approved manufacturers list, project financing considerations, and respective tariff and quota risks.
- Accountable to the project schedule to include planning and executing own work during the pre-award phase of purchase orders and post-award administration of procurements.
- Responsible for assigned orders from development through closure, to include engagement with engineering on purchase requisition development, the acquisition and delivery of purchases, and order closeout; to include supporting management of back-charges and claims.
- Evaluates production schedules and progress reports from suppliers to meet jobsite requirements.
- Coordinates with planning and scheduling, field material coordinators, or jobsite project expeditors to establish priorities, sequences, and required delivery dates and instructs suppliers accordingly.
- Expedites Engineering for the timely review, approval, and return of engineering data submitted by suppliers.
- Coordinates with planning and scheduling, field material coordinators, or jobsite project expeditors to establish priorities, sequences, and required delivery dates and instructs suppliers accordingly.
- Expedites Engineering for the timely review, approval, and return of engineering data submitted by suppliers.
- Obtains copies of suppliers' orders for material, performs sub-supplier expediting, and works closely with supplier quality representatives to ensure awareness of materials subject to quality performance and their locations of manufacture.
- Participates in pre- and post-award meetings to review and discuss schedules and potential problem areas that may impact required delivery dates.
- Coordinates shipping arrangements or tracking requests with the project traffic representative.
- Reviews areas expediting assignments and recommends corrective action on problems identified in the reports.
- Prepares and organizes assigned procurement-sponsored meetings, such as post-award kick-off or progress meetings.
- Attends project status meetings and reports the status of areas of responsibility. Participates in the procurement material status meeting, produces and distributes meeting minutes, and is accountable for closing open actions.
- Supports key or critical supplier relationships with the supplier's senior project personnel, executing orders to ensure the performance of the work.
- Accountable for the integrity of records management for respective team as it relates to purchase order administration activities.
- Oversees supplier performance and causes to be initiated, appropriate notices including notices of back-charges/claims.
JOB KNOWLEDGE:
- Proficiency and experience in the formation, administration and expediting of purchase orders.
- Proficiency in all phases of procurement including knowledge of and skill in communicating effectively with suppliers, bidder prequalification, preparation of bidders' lists, compilation of bid requests, knowledge of Uniform Commercial Code or applicable commercial legislation,
- Negotiation of contracted terms and conditions, and award of commitments.
- Proficiency in the administration of commitments, monitoring supplier performance, back-charge procedures and the resolution of claims and disputes.
- Good understanding of equipment and material fabrication steps and methods.
- Capable of providing early warning to the Project Management of supplier deficiencies or schedule slippage.
- Capable of interpreting schedules to ensure they are realistic, that required activities occur on time, and that interface between activities is maintained.
EXPERIENCE / QUALIFICATIONS:
- A Bachelor's degree in Engineering. Post-graduate specialization in Supply Chain Management preferred.
- 10+ years of industry experience including minimum 3 years in both purchasing and expediting functions.
- Broad knowledge and related sourcing experience and may participate in negotiations under direction of others.
