Process Lead- Source Inspection & Expediting

To drive end-to-end process improvements in Source Inspection & Expediting as part of procurement transformation, mainly in procurement activities supporting the Capital Procurement (engineering, fabricated equipments, and materials) area. You will lead our internal efforts to manage the Source inspections & Expediting Global functional owner (GFO) initiatives/actions supporting the GFOs for Expediting and Source inspection. You will drive process improvements in a structural manner with revised work instruction and procedures and further digitize end to end supply chain of our Source Inspection activities.
Job Description
I. POSITION SUMMARY
To
drive end-to-endprocess improvements in Source Inspection & Expediting as part of procurement transformation
, mainly in procurement activities supporting the Capital Procurement (engineering, fabricated equipments, and materials) area. You will lead our internal efforts to manage the Source inspections & Expediting Global functional owner (GFO) initiatives/actions supporting the GFOs for Expediting and Source inspection. You will drive process improvements in a structural manner with revised work instruction and procedures and further digitize end to end supply chain of our Source Inspection activities.
II. NATURE AND SCOPE
This position is primarily responsible for driving process improvement for all work processes for capital procurement for Source Inspection & Expediting and improve lead times for information handover within procurement functions. The role reports into Manager procurement process transformation and will have visibility of all GFO activities across procurement disciplines. You will have the responsibility of standardizing work procedures and developing templates and work instructions together with the GFOs.
III. DIMENSIONS:
Average number of initiatives per year: 10-12 global initiatives
Procurement disciplines supported by the role: Source inspection and Expediting
Functional reporting line to: Source inspection GFO and Expediting GFO
IV. PRINCIPAL ACCOUNTABILITIES
Areas of responsibility:
Manage the Source Inspection & Expediting GFO action list while making project plans for each activity with set milestones, timelines, and stakeholder sign-off
Analyse and review process improvements from Source Inspection & Expediting plus cross-functional requirements standpoint starting from procurements engagement with Project proposal team, to interface with Engineering teams, to delivery interface with site commissioning
Engage with Source inspection GFO & Expediting GFO and other procurement functions GFOs to ensure their regional improvement requirements are met, while building a pipeline for global remodelling of relevant improvements
Seek guidance from Manager procurement process improvement and other Process Leads in the team to look for cross functional improvements to build a robust procurement and supply chain process map via regular 1:1s
With every process improvement initiative, ensure work instructions and work procedures are updated and rolled out via a plan with structured communication to all the relevant regional Source Inspection & Expediting community
Build/revise templates, work instructions, work procedures and Job aids for Source Inspection & Expediting personnel to establish global standard ways of working ensure all process documentation for Source Inspection & for Expediting is up to date.
Ensure engagement via structural engagement meetings with the Source inspection GFO & the Expediting GFO and their regional counter parts to drive monthly review of the initiatives and their development
Highlight any hurdles, roadblocks to the direct manager in a timely manner
Monitor, develop and communicate a monthly report of the Source Inspection & Expediting GFO activities and their progress with the direct line manager
Work closely with supported businesses and functional organizations to ensure stability and cost effectiveness of supply chain by removing waste from processes
Simplify processes to maximize value proposition across the supply chain
Take regular guidance from the two GFOs to build project/ action pipeline
Experience
12 to 15 years of procurement/strategic Equipment sourcing experience, preferably minimum 4 years in process improvement in an EPC, Oil & gas or Shipping environment
Preferable with working experience in Engineering, Procurement and Construction (EPC), Industrial Gases or Petrochemicals / Chemicals or Oil & Gas Industries.
Worked with a multinational company in a matrix set up will be an advantage.
Detailed knowledge of Source inspection and expediting in terms of purchasing procedures and practices, including aspects of process flow regarding, requisition, purchase order issuance, invoice management and communication/reporting amongst various procurement disciplines.
Proven track record in setting up global standardized processes via systems/ digitization
Preferably Six-sigma certified
Familiar with operating within SAP environment and SMAT
Skills
Strong Communication, negotiation and influencing skills
Self-leadership and able to influence without direct authority
Excellent business communication and interpersonal skills
Learning mentality and champions continuous improvements
Strong project management and planning skills
Team player
High ethical conduct
Knowledge of Capital procurement and sub-contracts work processes.
This position may require travel within the India and outside India as business needs or projects dictate. Virtual meetings is to be expected in this role.
Behavioral Requisites:
Good communication skills
Leadership skills
Learning and continuous improvement mindset
Able to take ownership
Works with Ethics, Integrity and is disciplined in ways of working