Address
Form of workVacancy No
VN13071
Employment Type
Permanent
Location Country
India
Work Location
Mumbai
Who are V?
As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.
Overall Purpose of The Job
To ensure that all operations are conducted in accordance with high quality standards and that proper regard is given to applicable regulation; that the efficiency of operations is kept under review and any necessary action is taken to maintain it at a defined level.
To ensure that the company's Safety & Quality Management System is fully implemented as applicable to the above activities.
To ensure that the company's Safety & Quality Management System is fully implemented as applicable to the above activities.
Key Responsibilities and Tasks
Ensuring tight budget monitoring, control of expenditure & demonstratable value proposition of service on behalf of V.Ships Port Ops clients by:
- Requesting updated Port Cost Estimates from all port agents globally, be it when initial call is booked or when notice of changes to tariffs is given or change in port call destination to another date.
- Collect invoices from the agents, verify amounts against Port Cost Estimate, challenge Agent in establishing reason for any variances in cost that are over budget.
- Upload of all invoices into Shipsure via V-Desk team, reviewing invoice line items created by V-Desk team and rolling back to them when discrepancies in line items are found.
- Verify if prefund is already paid and ensure this is referenced in any FDA’s to ensure no double spends occur.
- Regular audit of Agent outstanding balances by requesting SOA’s and liaising with Agents.
- Check pre-funding requests from the agent corresponds with the existing vessel itinerary and prepare the consolidated summary of calls as part of funding requests.
- Negotiate prefunding % levels for calls based on static costs.
- Chase up credit owed by Agents in a timely manner and either recovering monies owed or transferring to other calls under the same Agent.
- Assisting Port Operations Manager in preparing budgets by collecting Port Cost Estimates using MXP, Smartsheet or any other software.
- Consult with vessel staff in order to validate costs that come under question due to vague or ambiguous descriptions.
- Revise Port Cost Estimate templates globally using MXP in order to cover all possible “Hidden Costs” not classified or considered by Agents previously. They will also create line items in the Item Master Structure of MXP with administrator privileges in order to link them with the correct codes used in any Electronic Data Exchange.
- Assist the Vessel Finance Controllers in ensuring agents submit FDA’s in a timely manner so that we can reduce number of accruals and provide more accurate data on cost forecasting to clients.
- Provide management information using the data we record to identify patterns/trends in cost by region or line item eg “A call to South America typically costs X due to high cost of Y compared to Far East Asia.”
- Innovate our current workflows to bring us up to speed with the automated processes of Cruise Industry Owner/Operators in order to demonstrate our value proposition to existing & new clients “eg we can do it just as good, if not better than you can and for cheaper”
- Negotiate and pursue possible discounts, rebates with agents in collaboration with Port Operations Manager.
- Work with Port Ops Analysts to ensure high service level.
- Assist other departments where needed in collaboration on items related to Port Ops involvement.
- Assist Port Operations Manager & Vessel Finance Controller in preparing regular funding requests to client for upcoming and past calls by prioritising payments for both FDA’s & Prefunds.
- Provides guidance, coaching, and direction to the Port Operations Analysts
What can I expect in return?
V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.
Essential
- Excellent command of English language. International working/studying experience is a plus. Successful candidate will be dealing with persons all over the world from other cultures so a level of cultural tolerance and understanding is a benefit along with nay additional language skills.
- Excellent record as an accountant or analyst dealing with high volume numbers of invoices.
- Excellent Excel skills.
- Knowledge of other smart excel platforms like Smartsheet an advantage.
- Basic knowledge in logistics and planning but not essential.
- Highly organized with a single task focus, this role will require initially a large amount of data entry and requires high concentration levels.
- Analytical mind.
- Spirit of continuous improvement.
- High level of commercial & financial awareness.
Desirable
Local Role Requirement
Applications Close Date
18 Feb 2024
