Personal Secretary

LNT/PS/929514

Head OfficeChennai

• Administrative Support:

  • Manage and maintain the executive's schedule, appointments, and travel arrangements.
  • Organize and coordinate meetings, conferences, and teleconferences.
  • Manage, organize, and update relevant data using database applications.

• Communication:

  • Act as the first point of contact: dealing with correspondence and phone calls.
  • Manage diaries and organize meetings and appointments, often controlling access to the manager/executive.
  • Produce reports, presentations, and briefs.

• Document Management:

  • Draft, format, and print relevant documents.
  • Prepare and edit correspondence, communications, presentations and other documents.
  • File and retrieve documents and reference materials.

• Financial Management:

  • Assist with budget preparation.
  • Process invoices and track expenses.

• Confidentiality:

  • Handle sensitive and confidential matters like contract negotiations or dealing with employee issues.
  • Protect the privacy and security of company records and information.

• Liaison:

  • Liaise with internal staff at all levels.
  • Interact with external clients and stakeholders.

Qualifications:

• Proven experience as a Personal Secretary or similar administrative role.
• Proficient in MS Office and “back-office” software (e.g., ERP).
• In-depth knowledge of office management and basic accounting procedures.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.

Education:

• Bachelor's degree in Business Administration or relevant field is preferred.