AddressJD of Company Secretary & Legal - DOTEPL
A. Role Identifier :
Job Title : Company Secretary & Legal Department Board Management
Location/Unit : Kolkata
Grade : Middle Management
Reporting to CMD Roles Reporting into this position - Assistant Company Secretary
B. Job Objective :
- To provide a Company Secretarial service to the company and its operating companies, ensuring that Board and Committee members receive the support and advice necessary for them to discharge their duties.
- Serve as a vital link between the company and its Board of Directors, shareholders, government and regulatory authorities.
- Ensure that Board procedures are both followed and regularly reviewed and provides guidance to Chairman and the Directors on their responsibilities under various laws.
- To ensure that organizational legal matters are managed properly, efficiently and that the relevant and respective stakeholders are shared and given proper advice and guidance.
C. Responsibilities Principal Responsibilities :
- Communication with shareholders, stakeholders, Government and Regulators, Authorities, etc.
- Arranging & conducting board/general, sending notices to shareholders by electronic mode meetings and preparing minutes
- Development & maintenance of minutes, management reports and controls, statutory records in electronic form
- Responsible for Corporate Secretarial Services to ensure good governance practices and compliance with Corporate Governance norms
- Promotion, formation and incorporation of companies and matters related therewith
- Filing, registering any document including forms, returns and applications by and on behalf of the company as an authorized representative
- Maintenance of secretarial records, statutory books and registers
- All work relating to shares and their transfer and transmission
- Advising companies on Compliance of legal and procedural aspects
- Filing of forms/documents in electronic form with Registrar of Companies and other statutory authorities
- Provide service Public Issue, Listing and Securities Management
- Review and draft contracts, agreements, POAs and internal policies and ensure that they are in compliance with all statutory or legal requirements.
- Review progress of outstanding litigation and liaise with and manage external lawyers.
- Formulate compliance check-lists to be used for the purpose of ensuring that all information required is provided accordingly.
- Review all contracts or any other documentation where the Company has committed itself and assess legal implications that need to be brought to the executive management's attention.
- Prepare, review and modify contractual instruments to assist and support various business activities.
D. People Drive a performance driven culture in the organization by timely monitoring, review of performance parameters and feedback to the team members.
- Contribute toward development of talent for the function by providing subordinates with adequate exposure and growth opportunities to enable readiness for higher roles Actively participate as Function Head / Line Manager in HR initiatives to drive overall employee engagement and motivation
E. Key Interfaces/Internal Interfaces/External Interfaces :
Board of Directors - Chairman / Managing Director - CFO - President - HR - Head of each SBU - Compliance Officers / Government agencies
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