Executive - Legal Admin

Executive – Legal

Department

Legal

External Interface

(Enlist the external agencies/authorities that you are required to deal with while discharging your duty)

• SOLICITORS & ADVOCATES
• RETAILERS (For discussing and negotiating agreements)

Minimum Qualification

(i.e education, training etc.)

• Graduate / Post Graduate in Law from a reputed institute

• Qualified Solicitor

Minimum Experience

(in terms of years)

1 - 2 years of relevant work experience

Good knowledge of computers and software related to legal trackers etc.

Special Skills/Attributes

(required for performing the job effectively)

• Good understanding, interpretation of laws.

• Good communication skills.

• Drafting of documents – related to property.

Overall Purpose/Objective

Of the job

Responsible for carrying out various administrative activities in the legal team for a project/center –proofing, printing, stamping and registration of all legal documents and ensuring their safe custody by prompt and efficient filing as per prescribed norms/processes. Also responsible for ensuring coordinating with various departments like Finance & Accounts, Projects etc.

Key Responsibilities

(List major responsibilities, that you have, to achieve the key objectives)

• Coordinate with the Retailers / Leasing to obtain documents required for registration

• Update weekly legal tracker to cover LoIs received, LLA Prepare / Executed, Top Sheets prepares, and retain/file all originals LOIs and Letters received

• Support the Manager – Legal in ensuring that the registration of the final agreement document is carried out as per statutory guidelines

• Verify all accompanying documents as per the standard checklist (covering letter, area certificate and plans, Board Resolution, AoA, MoU, Indemnity Bond and addendum etc.)

• Ensure cheques for security deposit, stamp duty and registration charges are received, and an authorized person from the retailer side is available for appearance before the registering authority

• Coordinate with the accounts team to get the pay order made for franking of stamp duty

• Conduct Registrations of all Agreements duly post verification from Retailer and Leasing

• Update the Registration database with salient details

• Save all scan copies registered Agreements in Share Drive for easy retrieval of all.

• Ensure one of the two notarized copies of the original agreement is archived with the legal team for safe custody

• Help the Manager – Legal in preparing letters for the fit-out process (Indemnity Bonds, Undertakings etc.) closer to the time of mall opening and send them to the Ops team

• Prepare Folder for every Retailer with all documents as per the Legal Checklist.

• Is the custodian of all Notarized copies of contracts / legal documentation concerned with all stakeholders at the Centre (including Leave & License Agreements, Service Agreements, Notices, and Replies etc.)

• Check all documents are signed by the correct signatory from the organization.

• Prepare drafts of NOC to retailers for finalization by the Manager - Legal

• Support the Center’s legal team in the legacy litigation cases by maintaining records of dates/appearances etc.

• Prepare the regular/ monthly MIS reports for Registrations undertaken for the Corporate Legal team’s Review

Minimum Qualification

(i.e education, training etc.)

• 10+2 / Graduate/Under graduate in Law from a reputed institute

• Qualified Solicitor