AddressProvide sophisticated calendar management for CEO.
l Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
l Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
l Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
l Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO's style and organization policy.
l Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
l Act as a 'barometer,' having a sense for the issues taking place in the environment and keeping the CEO updated.
l Anticipate CEO's needs in advance of meetings, conferences, etc.
l Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed. Provide 'gatekeeper' and 'gateway' role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
l Manage all aspects of organization's office services
l Provide event management support as requested.
l Provide hospitality to all guests and help to create a welcoming environment.
l Answer main phone line and respond to inquiries.
l Process and distribute daily mail.
l Manage petty cash reimbursements and reconciliation.
l Other projects/duties as assigned for the overall benefit of the organization.
(Ref:www.freshersworld.com,freshersworld)
