Address- Roles and Responsibilities of the Executive Assistant include:
o Experience in preparing office documents such as power point presentations, drafts, notes, circulars, spreadsheets, reports, etc
o Experience with and demonstrated knowledge of government documentation standards as appropriate to the assignment.
o Experience in the role of an EA, Admin Coordinator with excellent working knowledge of Power point, Word and Excel
o Excellent interpersonal / communication skills.
o Ensures that all correspondence and documents including minutes of meeting for supervisors are correctly typed, prepared and submitted on time in compliance with organizational standard. Ensures all the incoming mails are logged, properly distributed and brought to the attention of concerned staff, and that outgoing mails/faxes are delivered on time.
o Responsible for providing efficient reception services by screening incoming telephone calls, taking accurate messages, dealing with queries from internal/external calls to ensure they are referred in a timely manner to the concerned staff.
- o Responsible for effective coordination of CEO-IT Promotions schedule by maintaining his diary and arranging appointments, meetings, travel and accommodation in accordance with organizational procedures.
Skills :
Desired Skills:
- Excellent working knowledge of PowerPoint, Word, Excel
- Proficiency in operation of computer (Word Processing and Spread Sheets) and a speed of 30 WPM in typewriting in English
Diploma in Secretarial Practices from a recognizedinstitute would be preferred
Qualifications :
- Graduate in any discipline
Experience :
- 6-8 years of experience in the role of an EA, Admin Coordinator
- Certificate Diploma in Computer Applications
Essential qualification may be relaxed in case of exceptionally qualified candidates
Others :
o Independently arranging meetings/appointments for the CEO-IT Promotions with various government offices, executing agencies, system integrators and other stakeholders.
o Responsible for arranging required logistic facilities such as transportation, workshops, seminars, visas, shipments, custom clearances etc. Ensures the office filing systems and records are properly maintained and updated in accordance with an existing framework for easy retrieval
o Responsible for managing travel and expenses including reimbursements
o Managing and keeping track of payment processing working with the Accounts team
Location :
Vizag/Vijayawada
