AddressAVP - Company Secretary
REQUIRE CANDIDATES WHO CAN JOIN WITHIN 30 DAYS
Key roles and responsibilities:
- Handling all the secretarial matters, compliance with the Corporate Laws, applicable Rules and Regulations for the Company, its affiliates, and the Group Companies globally.
- Independently handling NCD issuances, trustee compliances, listing, SEBI LODR Reg 2015 w.r.t post listing compliances
- Compliance under the FEMA Regulations and FDI Policy pertaining to compliance in respect of ODI/FDI
- Record Keeping of the various registers, documents, contracts, etc. of the Company
- Convening of Board, committees, and shareholders meetings - preparation of agenda, minutes, and compliance.
- Preparing and finalization of Quarterly and Annual Reports.
- Coordination with the Operations, Finance team and relevant authorities for routine requirements as required by the Companies Act, 2013 and other allied laws applicable.
- Working with and responding to the requirements of internal and external stakeholders.
- To get statutory, internal, and secretarial audits done in compliance with Company law
- Supporting in the documentation of new acquisitions, funding, tenders, etc., and ensuring compliance with Statutory requirements. Designing and monitoring corporate action projects - mergers, fund raising, buy-back, acquisitions;
- Providing support in the dissemination of key knowledge among various departments w.r.t. any recent amendments, etc. in the applicable laws.
- Regular review of emerging trends and ensuring that the Company's existing policies, processes, and practices are marked to assure proper internal controls and relevant checks and balances. Updating the Policies in line with the statutory amendments;
- Drafting, review and quality control of Board/Committee documentation - Agenda, minutes etc
- Arrangements and participating in Board Meetings, Committee Meetings & General Meetings.
- Managing pre and post matters for smooth conduct of the Board, Committee & General Meetings
- Managing compliances pertaining to declaration and distribution of dividend;
- Monitoring, analyzing changes in the regulatory landscape and its implementation
- Review of ESOP allotment and Listing process
Meetings of Board and its Committees:
- Preparation of draft schedule of meetings considering the requirements of the entire group in coordination with CFO and directors' office;
- Conduct of meetings of the Board and its Committees;
- Drafting of agenda considering the observations of regulators legal requirements and that of various functions;
- Preparation of minutes of meetings in detail as per the expectations of regulators;
- Coordinating with Senior Management and other functional heads in understanding their requirements for board related matters and action points at Board level; and
- Attending to directors' queries regarding meetings and agenda;
ESOPs:
- Overseeing the implementation of ESOPs administration
- Advising on legal aspects
- Introducing process improvements
Shareholder Communication:
- Preparation of Annual report
- Benchmark disclosures with other companies
Advisory:
- Examine the legal provisions and advise the functions business and other stakeholders;
People related:
- As and when mandate comes identify and shortlist suitable candidates for at entry and semi-entry levels.
- Hire CS trainees
