Associate Procurement Specialist

Title:

• Negotiates favorable terms, volume discounts and long-term contracts with suppliers for the procurement of goods, services and supplies. Takes responsibility for purchases in support of customer-related business processes or for internal use. Discusses defects and delivery problems with suppliers, and is responsible for negotiating refunds. Coordinates with operations, maintenance, warehouse and engineering to ensure proper scheduling and movement of goods and supplies. Under direct supervision, performs routine assignments as an entry level professional. Develops core job competencies with existing procedures by solving standard problems. Typically requires an undergraduate degree or equivalent work experience in lieu of degree.
• Job Posting Description

Job Posting Description

Reporting to the Corporate Procurement Supervisor this role performs the full range of procurement and administration activities associated with procuring of goods and/or services in support of various corporate functional areas.

The individual works within a small team under general supervision, and occasional direct supervision to:

• Contribute to the development of contracting strategies and advise internal customers on path to maximize the value of business objectives
• Support with vendor registration and onboarding
• Ensure new or established vendors meet pre-qualification requirements
• Develop, issue, and manage solicitation documents such as Request for Information (“RFI’s), Request for Quotes (“RFQ’s) and Request for Proposals (“RFP’s”) etc
• Analyze bid packages to ensure competitive pricing acquired. Evaluate bids and proposals, perform and document price reasonableness determination and ensure cost, quality and schedule meets business needs
• Understand and negotiate the relevant market pricing and achieve cost savings
• Employ a full range of contract terms and conditions to protect company from risk and liability
• Actively negotiate contract terms and conditions and work with internal requisitioners’ to fulfill business needs, and budgetary and compliance requirements
• Understand and apply audit standards, which include company policies and procedures, and applicable laws and regulations
• Perform close outs of contracts, finalize financial records, and complete vendor performance evaluations
• Use experience and problem-solving skills to develop and improve processes.
• Ensure best practices are implemented
• Maintain Agreement files in accordance with established company policies and procedures

Qualifications and Skills:

• Undergraduate Degree from accredited college and/or a minimum of 2+ years of relevant Procurement experience
• Ability to communicate effectively and professionally with executives, functional management, coworkers, and vendor representatives
• Excellent analytical, verbal, and written communication skills
• Proven record in commercial terms negotiation and cost reduction
• Proactive and self-motivated team player with proven record of collaborating for success
• Experience with e-procurement tools including SAP/ Deltek is a preferred
• A working knowledge of the various types of contracts, including Cost Reimbursable, Firm Fixed Price and Time and Material types
• Experience working with vendors and internal customers around the globe

Skills in Microsoft Excel, Word, PowerPoint and Outlo