Admin Officer Department: Administrative

Job Description:

• Managing mail/fax communications
• Managing traditional paper and/or electronic filing systems.
• Maintaining Purchase register.
• Performing basic bookkeeping/clerical duties.
• Preparing and/or editing documents, such as expense reports, memos and invoices.
• Creating spreadsheets, managing databases, preparing presentations.
• Negotiating with vendors.
• Order necessary office supplies.
• Managing corporate stock rooms and/or libraries.
• Reviewing incoming documents.
• Conducting market research.
• Supporting company leadership and supervising administrative department activities for staff members.
• Handling basic office tasks.
• Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
• Making travel arrangements.
• Entering and updating company, employee, and client records.
• Ordering, storing and distributing office supplies.
• Maintaining, repairing, or replacing office equipment.
• Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
• Providing basic bookkeeping services.
• Estate handling.
• Procurement process to be completed.
• Helping the Purchase department in construction documentations.

Administrator Requirement:

• Exceptional verbal and written communication skills.
• Proactive, organized approach to multitasking.
• Strong leadership and interpersonal skills.
• Professional appearance, courteous manner, and clear, friendly phone voice.
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• Familiarity with local market.
• Familiarity with state policies.
• Fluent in Khasi, English and Hindi. Basic understanding of Garo and Jaintia.