Accounts Payable Specialist

Responsibilities

• Invoice Processing and Payment Management
  • Review high volume invoices including processing, approvals and timely payment
  • Ensure Adherence to the established policies, procedures, and controls.
  • Performing 3-way match where appropriate ,to ensure invoices PO and receiving documents all reconcile appropriately.
  • Monitor invoice approval workflows and resolve and exceptions or discrepancies.
  • Review payment terms, prioritise payments and co-ordinate with vendors for prompt resolution of payment related issues.
• Vendor Management
  • Manage Vendor relationships, including onboarding new vendors and maintaining vendor master data.
  • Verify and approve all new requests/changes to the agreed business processes and policies whilst maintaining high levels of understanding, quality and accuracy
  • Ensure all requests contain the appropriate supporting documentation and comply with policies before they are updated into the system.
  • Effectively communicate with vendors to validate the data from the documents provided address inquiries if any.
Reimbursement and Travel Expense Management Manage the reimbursement process for employees
• • expenses including reviewing expense reports, verifying supporting documentation and ensuring compliance with company policies
  • Coordinate and process travel-related expenses, such as airline tickets, hotel accommodations and car rentals.
  • Collaborate with employees and travel agencies to resolve and issues and ensure accurate and timely reimbursement.
• Process Improvement
  • Identify opportunities for process improvements within the Accounts Payable function.
  • Develop and implement initiatives to enhance efficiency, accuracy, and productivity.
  • Streamline workflows and leverage automation tools to optimise invoice processing and payment cycles
• Team Leadership and Development:
  • Supervise and mentor Accounts Payable team providing guidance and support.
  • Assign Tasks set performance goals and conduct regular performance evaluations.
  • Foster a collaborative and positive work environment promoting professional growth and development.
• Financial Reporting and Analysis
  • Prepare Periodic reports and analysis related to AP highlighting key metrics and deliverables!
  • Assist in month & end year end closing activities.
  • Assist in preparing critical AP reports.
• Compliance and Audit
  • Ensure compliance with company policies, procedures, and regulatory requirements.
  • Support internal and external audits by providing requested documentation and explanations.
  • Assist in implementing controls and measures to mitigate risks and maintain data integrity.

Knowledge and Experience

• Proven experience in Accounts Payable roles with a minimum of 5 years of experience
• Excellent written, verbal communication skills with the ability to effectively simplify policies and regulations.
• Ability to assess customer service issues, determine proper course of action and respond rapidly to requests.
• Excellent analytical and problem-solving skills with a keen eye for details
• Capacity to identify process- improvement opportunities and implement effective solutions.
• Ability to build and maintain positive relationships with vendors, internal stakeholders, and auditors.
• Ability to work independently manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent Organizational skills to ensure timely and accurate processing of financial transactions.
• Proficiency and technical aptitude with MS PowerPoint, Excel and ERP systems ( Oracle and Service Now)

Schedule

This role offers work from home flexibility of up to 2 days per week.