AddressAbout the Position:
Neolytix is looking for a facilities manager who can help the organization to find its home in the Noida/ Greater Noida and run the facility. This person will be responsible for managing facilities management and procurement operations of the facility. He/she will ensure that all operation and procurement activities and processes meet quality standards and ensure adequate controls are built to run a cost effective procurement function.
The manager will also lead efforts in implementing the procurement processes by proposing sourcing strategies and suggesting improvement initiatives to enhance the organization's ability to support the needs of the projects.
Responsibilities:
To carry out property management and procurement of property management services.
To ensure the provision of building services meet the required standards and expenses kept within budget.
Effectively run the facility infrastructure (Electricity, Utilities, Internet) to support the business requirements with minimal down time.
To develop and establish good communication and relationships with vendors, building management, agents, brokers, etc.
To coordinate and carry out improvement and upgrading works to the building or systems in response to landlord or tenant’s requirements.
To enforce and monitor various work programs to maintain smooth and efficient operations and ensure that Standard Operating Procedures (SOP) are adhered to.
To prepare and collate information for monthly management reporting and provide analysis on variances of the expenses.
To participate in the preparation of the annual budget.
Implement and provide suggestions and feedback on the appropriate policies, procedures and internal controls for procurement activities.
Liaise with internal and external stakeholders on all procurement-related matters and ensure they are in compliance with procurement policy and procedures.
Carry out RFI/ RFP administration such as timeline planning, prepare documents, review specifications, respond to queries, reviewing RFI and RFP’s in partnership with other company stakeholders.
Lead contract negotiation and supplier management process to ensure quality, pricing and delivery objectives are met.
Perform vendor screening, supply market research and analytical studies to identify and select potential suppliers to be added to the pre-approved vendor list.
Partner with stakeholders to evaluate the performance of the existing/new vendors and ensure the work performed is in accordance with the contracts.
Maintain vendor list, price list and item list.
Support category management and identify areas for cost consolidation.
In charge of daily operational purchasing such as planning, issuing and follow up on purchase orders, delivery and schedules.
Monitor inventory for consumable and carry out purchases when required.
Work with facilities management team members and manager and to perform any other duties assigned.
Qualifications/ Experience:
Schooling from a reputed school and college.
At least a Bachelors Degree with excellent communication skills (Master Degree preferred)
Highly organised and a strategic planner.
At least 5 years experience in Facility Management, including running a BPO or ITO centre for non domestic operations facility.
Local with high degree of knowledge - geographic, political of Gurgaon & NCR.
Experienced with connects in local agencies to ensure smooth start and functioning of the facility.
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