Payroll Coordinator (Emea)

As a leading global contract research organization (CRO) with a passion for scientific rigor and decades of clinical development experience, Fortrea provides pharmaceutical, biotechnology, and medical device customers a wide range of clinical development, patient access and technology solutions across more than 20 therapeutic areas. With over 19,000 staff conducting operations in more than 90 countries, Fortrea is transforming drug and device development for partners and patients across the globe.

Essential Job Duties:

The Payroll Coordinator will provide full functional payroll support for the allocated EMEA payrolls, although primarily home country; ensuring they are processed accurately and on-time.

They will ensure processing, payments and reporting deadlines are being met in a timely and accurate manner.

They will have a good understanding of the statutory rules and regulations within their assigned EMEA countries and they will ensure these are being adhered to in order to achieve compliance with local legislation.

Within their role, they will also provide support to the Senior Payroll Specialist or Team Leader to promote and implement process excellence and initiatives where possible.

These are the specific areas of accountability requiring decisions or delivery of results. Most positions have between six to ten key job duties. In this section, list and describe the position’s principal responsibilities in concise, but comprehensive statements. Include those accountabilities that are critical to the successful performance of the job. Indicate % of time in a single work week spent on top 5 – 10 duties (no less than 5% increments).

1) Partners with External Payroll Bureaus, as well as with a number of key stakeholders, ranging from HR Partners, Recruitment teams and Global People Services to Line Managers, Benefits, Rewards, Country Leads and Finance teams, to ensure the effective delivery of the monthly payroll processing as well as delivering timely and accurate Year End reporting and submissions for their assigned EMEA countries. (10%)

2) Responsible for the collection, formatting and sending of payroll related data to the payroll bureaus for payroll processing, whilst adhering to the payroll calendar deadlines. (20%)

3) Responsible for validating the payroll output for assigned countries and performing peer validation of final payrolls for other payrolls within the team. (25%)
4) Providing monthly Cash Funding Forecast so that the Treasury department can fund the relevant bank accounts for all payroll related payments. Manages all net salary payment processes using Fortrea approved platforms; partners with the Accounting team for approval and payment release. Ensures distribution of payslips. (5%)

5) Support query management through liaising with the business, the Payroll Vendors, HR and other Fortrea departments to ensure timely resolution of queries on behalf of Fortrea Employees. Acts as a focal point for escalation of payroll related queries from the HR People Services (mAPS) team. (10%)

6) Prepare monthly Payroll Journal and Gross to Net report for the Finance department. Support Fortrea Finance queries. (5%)

7) Writes and keeps up to date the payroll standard operating procedures documents to ensure clear guidelines are in place on how to run country specific payrolls, with a level of understanding of local legislation. (5%)

8) Complete metrics on performance to review on a monthly basis. (5%)

9) Provides support to the Team Leader or Senior Payroll Specialist in developing regular or ad hoc communications to Fortrea business, to ensure employee awareness around transitions or other changes related to payroll. (5%)

10) Work closely with the Payroll Provider(s), Country Leads and local HR Generalists to ensure local compliance practices are being followed and all payroll/employment tax, government and local filings are being submitted in a timely manner. (5%)

11) Assist with Audits both internal and External and SOX controls. (5%)

Qualification:

Any Graduate / Post Graduate.

Experience:

3+ years into EMEA payroll processing.

Fortrea is actively seeking motivated problem-solvers and creative thinkers who share our passion for overcoming barriers in clinical trials. Our unwavering commitment is to revolutionize the development process, ensuring the swift delivery of life-changing ideas and therapies to patients in need. Join our exceptional team and embrace a collaborative workspace where personal growth is nurtured, enabling you to make a meaningful global impact. For more information about Fortrea, visit www.fortrea.com.

Fortrea is proud to be an Equal Opportunity Employer:

As an EOE/AA employer, Fortrea strives for diversity and inclusion in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications of the individual and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy or other medical conditions/needs), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. We encourage all to apply.

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