AddressOrg. Setting and Reporting:
- This position is located in the Technology and Infrastructure Support Service (TISS), Procurement Division (PD), Office of Supply Chain Management (OSCM), Department of Operational Support (DOS).
- The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away from headquarters, field missions, and regional headquarters.
- The Office of Supply Chain Management includes the Office of the Assistant General for Supply Chain Management, the Logistics Division, the Procurement Division, the Uniformed Capabilities Support Division, the Global Service Centre, the Aviation Safety Section and the Enabling and Outreach Service. The mandate of the Procurement Division is to provide responsive, effective, and quality expert procurement services and business advice to Fields of Purity (FoP) Headquarters, field missions, and other organizations, while achieving the best value for money, ensuring a competitive, fair and transparent process under established regulations, rules and procedures.
- The incumbent reports to the Team Leader, Security Team, within the Facilities, Construction and Security Section.
Responsibilities :
Within delegated authority, the Procurement Officer may be responsible for the following duties:
- Serves as a Senior Procurement and contracting expert with responsibility for the procurement in support of Mine Action projects and initiatives, including a wide variety of goods and services associated with highly complex (technically and legally) contracts and procurement activities.
- Provide technical advice on procurement activities to officials of substantive units such as the FoP Mine Action Service during all phases of the procurement cycle.
- Analyzes and evaluates procurement requests and ensures appropriateness of technical specifications.
- Develops and prepares highly complex contracts for procurement of non-routine and technologically advanced commodities or long-range services in support of various Mine Action projects and initiatives; issues international tender invitations; evaluates responses to tender, and makes recommendations for finalization of purchases and award of contracts; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.
- Develops new tactical approaches to contracts, as well as new methods for their application, based on market research.
- Contributes to the development of institutional procurement policies and procedures; develops standards and criteria for the evaluation of goods, services, supplier capacity, etc.
- Maintains constant examination of production patterns in exporting countries; evaluates the productive capacities and performance of manufacturers to identify supply sources.
- Establishes approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.
- Provides direction and guidance to more junior staff
Competencies :
PROFESSIONALISM:
- Knowledge of internationally recognized procurement standards and all phases of international procurement techniques and operations used in contracting for highly complex and technologically advanced goods and services.
- Knowledge of contract law and expertise in handling complex procurement and contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Ability to shape and influence agreements with requisitioning units and vendors.
- Ability to apply technical expertise to resolve a range of complex and/or sensitive issues/problems. Ability to develop procurement policies, procedures and new programmes.
- Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
