Address - Provide high-level administrative support to executives by managing schedules, appointments, and travel arrangements.
- Coordinate and facilitate communication between executives and internal/external stakeholders, including screening and directing phone calls and emails.
- Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.
- Organize meetings, take minutes, and follow up on action items to ensure timely completion of tasks.
- Conduct research, compile data, and prepare documents for meetings and presentations.
- Manage and prioritize multiple tasks, projects, and deadlines on behalf of the executives.
- Maintain confidentiality and handle sensitive information with discretion and professionalism.
- Assist in special projects, events, or initiatives as assigned by the executives.
- Handle administrative duties such as expense reports, filing, and office management tasks.
- Liaise with other departments and external contacts to ensure smooth operations and communication flow.
- Oversee administrative staff and provide guidance, support, and training as needed to Third Party employees.
- Identify and evaluate suppliers, negotiate contracts, and establish long-term relationships with vendors ensuring quality, cost-effectiveness, and timely delivery of goods and services.
- Liaise with vendors, suppliers, and service providers, negotiating contracts and ensuring timely payments.
- Maintain relationships with existing suppliers, assess their performance, and address any issues or concerns that may arise. Continuously seek new suppliers to diversify and strengthen the supply chain.
- Draft, review, and manage contracts, ensuring compliance, terms negotiation, and adherence to legal standards. Monitor contract execution and renewal processes.
- To monitor expenses and identify cost-saving opportunities without compromising quality.
- Ensure procurement activities comply with relevant laws, regulations, and company policies. Identify and mitigate potential risks related to the supply chain.
- Manage telephone and Sim card provided by company to employees.
- Handling of Petty cash
- Manage the Security access-control database in conjunction with the Security Contractor.
Education:
- Bachelor's degree in administration / commerce, Management, or related field preferred. In some cases, equivalent experience or a combination of education and experience may be accepted.
Experience:
- 3-5 years of Experience
Skills:
- Proficiency in office software such as MS Office suite: Word, Excel, PowerPoint.
- Exceptional attention to detail and accuracy in work.
- Ability to anticipate needs and proactively handle issues before they arise.
- Strong problem-solving abilities and a proactive approach to managing tasks and responsibilities.
- Discretion and confidentiality in handling sensitive information.
- Adaptability and the capacity to work effectively in a fast-paced and dynamic environment.
Other Requirements:
- Strong time-management skills with the ability to work independently and as part of a team.
- Professional demeanor and the ability to maintain composure under pressure.
- Flexibility in working hours to accommodate executive schedules or urgent matters.
- A proactive and service-oriented mindset, focused on supporting the executive and contributing to the overall success of the organization.
- Willingness to work from the office location as required.
